Leadership Support Specialist

4 days ago

City of Greater Geelong, Australia beBeeExecutive Full time $80,000 - $100,000
Job Title: Executive Officer">

The role of an Executive Officer is to provide high-level administrative support to the Committee Chair and Members. This includes drafting reports and correspondence, maintaining accurate records, and ensuring that all necessary documentation is completed in a timely manner.

Key Responsibilities:
  • ">
  • Provide executive-level administrative support including drafting of reports and correspondence for the Committee Chair and Committee Members;">
  • Maintain accurate records of all the SET Trainees' clinical and assessment requirements, including monitoring the progress of each Trainee;">
  • Identify and assign important issues for discussion, ensuring that the Committee is kept up to date regarding important matters;">
  • Provide advice on policies and procedures to inform Committee decisions;">
  • Prepare and maintain records and correspondence in adherence to legal guidelines ensuring accuracy, clarity, and compliance with regulations;">
  • Accurately report data and information to a variety of external and internal bodies;">
  • Assist the Manager with scheduling activities and monitor and maintain budget including keeping accurate financial records;">
  • Maintain and update web pages and web content as required;">
  • Assist with the coordination of Hospital Accreditations and meetings and events;">
  • Assist with the development of processes, initiatives, documents, policies and regulations as required;">
  • Act as a point of reference and correspond with current Paediatric Trainees;">
  • Liaise with other RACS Specialty Training Board/Committees, Regional Offices, Specialty Organisations and Government bodies;">
  • Provide training, guidance and support to other RACS Staff to facilitate effective operation of the team.">
Required Skills and Qualifications:">

To be successful in this role, you will need to have excellent administration skills, including experience in an Executive Officer role. You should also possess excellent communication skills (both written and verbal) with the proven ability to produce formal correspondence, reports, agendas and minutes. Additionally, you will need to demonstrate high-level organisational and time management skills to meet deadlines, including the ability to appropriately prioritise tasks.

Benefits:">

This role offers a range of benefits, including flexibility to combine working from home with time spent in the office. You will also have access to a wellbeing app, annual wellbeing reimbursement, additional gifted leave at the end of the year, and access to online learning portal THRIVE with a catalogue of 89,000+ courses. Furthermore, you will have access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling.

About Us:">

At our organisation, we genuinely care about our employees' health and wellbeing and encourage our people to bring their whole selves to work. We are committed to supporting diversity and inclusion in our workforce and recognising Aboriginal and Torres Strait Islander peoples as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand.

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