Senior Executive Support Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeLeadership Full time $120,000 - $130,000

Executive Assistant Role

An exciting opportunity has arisen for an experienced professional to join a high-performing team in Melbourne on a permanent full-time basis. The successful candidate will play a vital part in leading and nurturing a team of three Customer Team Assistants, supporting their professional growth.

Key Responsibilities:
  • Provide accurate and proactive diary management for senior executives.
  • Represent the office of senior executives with internal and external stakeholders, building positive relationships with senior staff, government agencies, and other organisations.
  • Prepare documentation for meetings and appointments.
  • Arrange travel for senior executives.
  • Support preparation for executive meetings by coordinating documentation.
  • Collect and process expenses including reconciliation of invoices and credit card statements as needed.
  • Participate actively in knowledge sharing with other professionals, providing support and mutual benefit across teams.
  • Organise events such as extended leadership meetings, functions, townhalls, workshops, arranging logistics to ensure successful execution.
  • Oversee junior assistants supporting their professional growth.
Requirements:
  • Recent experience in executive-level support within large or complex organisations.
  • Exceptional verbal and written communication skills.
  • Proven ability to produce high-quality correspondence, reports and presentations.
  • Strong interpersonal skills with a talent for building positive relationships.
  • A supportive attitude towards diversity initiatives; willingness to participate in activities related to inclusion efforts.
Benefits:

This organisation is renowned for its commitment to fostering an inclusive environment where every employee is valued for their unique contributions. With flexible working opportunities designed to promote work-life balance alongside generous training programmes that encourage ongoing professional development, it stands out as an employer dedicated not just to business success but also personal growth.

Employees benefit from supportive leadership that prioritises collaboration over hierarchy—ensuring voices are heard regardless of title or tenure—and there is a strong emphasis on continuous improvement so that teams can adapt together as markets evolve.

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