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Administrative Professional

2 months ago

Sydney, New South Wales, Australia Boutique Consulting Full time
About the Role

Boutique Consulting is seeking a highly skilled and experienced Administrative Professional to join our team in an international setting. As an Executive Support Specialist, you will play a critical role in coordinating efforts, streamlining processes, and fostering collaboration among team members.

Key Responsibilities
  • Safeguarding Confidential Information: Ensure the highest standards of confidentiality are upheld across all communication channels.
  • Complex Schedule Management: Optimize time across different time zones and maximize resource use.
  • Business Travel Coordination: Arrange comprehensive business travel plans, manage visa applications, and handle expense reimbursements efficiently.
  • Document Preparation: Draft, edit, and review confidential correspondence with precision and professionalism.
  • Data Analysis: Compile and analyze statistical data, creating engaging reports and presentations that inform and persuade.
  • Office Operations: Coordinate daily office operations, manage supplies, and serve as the primary liaison for maintenance and IT support.
  • Event Planning: Seamlessly organize and coordinate logistics for meetings and events, ensuring smooth and efficient execution.
  • Project Coordination: Drive project success through meticulous planning, tracking, and coordination across teams.
  • Team Support: Provide essential support to team members, handling a variety of tasks to boost daily productivity.
Requirements
  • Experience: Minimum of 5 years of solid and continuous experience as a professional Administrative Assistant or Personal Assistant.
  • Communication Skills: Excellent written and oral communication skills.
  • Adaptability: Strong attention to detail, adaptability, and a proactive approach.
  • Time Management: Ability to prioritize and manage multiple responsibilities with composure and professionalism.
  • Stakeholder Relationships: Reliable, resilient under pressure, and adept at managing stakeholder relationships at all organisational levels.