Contract Administration Specialist

4 weeks ago


Bendigo, Victoria, Australia Service Stream Full time

About the Role

This is an exciting opportunity to join our team as an Administration Coordinator, where you will play a key role in fulfilling the administrative requirements of our Contract. As a highly motivated and outcome-driven individual, you will be responsible for coordinating Contract reporting obligations, updating associated Schedules and Clauses, and managing Contract data quality and record keeping requirements.

Key Responsibilities

  • Coordinating reporting obligations, monthly, quarterly, annual reports, and ad hoc reporting requests as required by Contract Management.
  • Maintaining Schedules requiring updates in the main Works Contract, including liaising with external works suppliers and sub-contractors to update information as required.
  • Coordinating responses to Non-Compliance notices or requests for information relating to the Contract.
  • Tracking KPI performance and reporting to management of associated trends and forecasts.
  • Coordination and upkeep of the Contract Fleet management list and managing all fleet requests and requirements.
  • Reviewing and drafting contracts and agreements and negotiating contract terms with vendors and clients' departures.
  • Ensuring compliance with company policies and legal requirements.
  • Managing contract renewals and terminations and ensuring contract closeout and completion.
  • Maintaining accurate records and databases of contracts, PSO, Works Agreements, Consultancy Agreements, PSO, Master Services Agreement, Plant Hire Agreements, Master Supply Agreements.
  • Coordinating with other departments (e.g., legal, finance, procurement) as needed.
  • Ensuring contract deliverables are met and milestones are achieved.
  • Identifying and mitigating contract risks.
  • Providing contract status updates and reports to stakeholders.
  • Supporting the delivery of Office Management systems and processes as required.
  • Supporting HSEQ function with the oversight of sub-contractor licencing and VOC records.


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