Executive Support Specialist

1 week ago

Sydney, New South Wales, Australia beBeeLeadership Full time $90,000 - $115,000
About the Role

This high-profile support position provides administrative assistance to senior leaders, ensuring seamless execution of key projects and initiatives.

The role involves coordinating calendars, travel arrangements, and various day-to-day tasks for the executive team, as well as organizing regular leadership meetings and events. Effective communication with internal/external stakeholders is a critical aspect of this position.

Key Responsibilities include:

  • Managing the schedules of executive directors and providing general administrative support.
  • Coordinating meetings, conferences, and travel arrangements for the executive leadership team.
  • Organizing regular leadership meetings and events, including logistics, catering, and communications.
  • Preparing agendas, taking meeting minutes, and distributing materials for executive team updates and board meetings.
  • Preparing comprehensive reports and presentations as needed.
  • Collaborating with the operations team to ensure efficient communication and coordination for various initiatives.
  • Booking travel arrangements for the business as required.
  • Maintaining confidentiality and discretion when handling sensitive information.
  • Providing exceptional customer service to internal and external stakeholders.

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