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Administrative Support Specialist

2 months ago

Adelaide, South Australia Pitcher Partners Full time
About the Role

We're seeking a highly organized and detail-oriented Administration Assistant to join our team at Pitcher Partners. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our firm and delivery of exceptional client services.

Key Responsibilities
  • Provide administrative support across various functions, including general office administration, clerical and filing, ASIC correspondence and compliance, client experience and hospitality, and team administration.
  • Support the business function with tasks such as data entry, file organization, and preparation of client documentation, while managing the archiving process and mail distribution.
  • Assist in managing ASIC compliance, including the preparation and lodgement of necessary forms, maintaining company registers, and supporting the team with ASIC-related documentation.
  • Welcome clients and visitors, coordinate client meetings, and provide administrative support for client presentations and materials.
  • Maintain office cleanliness and functionality, oversee facilities management, and ensure compliance with health and safety regulations.
  • Collaborate with team assistants and the Practice Management Group, support firm-wide meetings and events, and contribute to updating and maintaining firm policies and processes.
Requirements
  • High school/SACE equivalent qualification.
  • Experience delivering high-level support in a similar administrative/clerical role.
  • Proficient typist with a minimum typing speed of 60 wpm and 98% accuracy.
  • Proficient user of MS Office Suite products, including Word, Excel, Outlook, and Teams.
  • Excellent organizational and time management abilities, with a keen eye for detail and the ability to multitask.
  • Strong communication and interpersonal skills, with a friendly and professional demeanor.
  • Ability to work independently, with supervisor, and staff.
What We Offer

At Pitcher Partners, we believe success is better shared. We invest in the future of everyone who works with us, and a culture that supports us all. Our in-house leadership and professional development programs are tailored to your staff level and explore how to lead with impact.

We actively support your health and social connection with a vibrant culture, great flexible working policy, 12 weeks paid parental leave, Community leave, Purchased leave program, Employee Assistance program, firm-subsidized social club, workplace giving, and more.

We put a lot of energy into developing meaningful relationships with our clients and each other. It results in a level of trust that creates surprising opportunities for our business. And your career.

We're inspired by potential. We know there's always a better way to do something. So we foster an environment of openness. Great ideas can come from anywhere. It all starts with listening.