Senior Administrator

1 day ago

NewcastleMaitland, Australia beBeeExecutive Full time
Job Overview

This is a dynamic and challenging role that requires exceptional organizational skills, attention to detail, and the ability to maintain confidentiality. The successful candidate will provide high-level administrative support to the Executive Director, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Act as the first point of contact for the Executive Director, managing enquiries and responding on their behalf when required.
  • Facilitate meetings and correspondence for the Executive Director and their team, coordinating responses and following up outstanding matters.
  • Research, analyse, collate, and provide information to the Executive Director and their team to support informed decision making and planning.
  • Proactively schedule, organise, prioritise, and attend meetings as required to provide support.
  • Form and maintain a collaborative and cohesive relationship with the Executive Assistant to the Bishops to enable open communication and information sharing between the Bishop's office and the Executive Leadership Team.
  • Manage, prepare, and review communications ensuring timely delivery and accuracy to support the requirements of the Executive Director including board reports, agendas, minutes, and email communications.
  • Manage confidential matters maintaining discretion at all times.
  • Coordinate business-related travel and conference/seminar attendance with a focus on sourcing and organising arrangements that provide cost-effective and time-efficient solutions.
  • Participate in professional networks and forums appropriate to the role.
  • Support and provide coverage where required for the Executive Assistant Team.

Requirements:

  • Certificate IV or higher in Business Administration or equivalent.
  • 5 years+ experience at a senior executive assistant level.
  • Proven ability to build effective relationships with employees, volunteers, and other stakeholders.
  • Advanced computer skills including keyboarding speed and accuracy as well as in-depth knowledge of MS Office Suite.
  • Comprehensive knowledge of executive office administrative practices and procedures.
  • A high level of discretion to deal with highly confidential and sensitive information.
  • Proven adherence to legislation, policies, and procedures.
  • Coordination and facilitation of meetings.
  • Expert at travel/conference bookings and management of same.
  • Strong diary management for multiple stakeholders.
  • Experience with researching and supporting document collation.
  • A current Working with Children check (with clearance to work with children) or willingness to obtain.
  • A current NDIS Check or willingness to obtain.
  • National Police Check (Newcastle Anglican will consider the relevance of any reported outcomes).

Benefits:

  • Flexible working conditions.
  • Health and lifestyle benefits.
  • Ongoing learning and development opportunities.
  • Excellent salary packaging benefits.
  • Immunisation program.
About Us

We are a faith-based organisation serving the people of the Hunter and Central Coast regions. Our vision is for people to flourish because of what we do, inspired by the way of Jesus. We offer a culturally safe environment for Aboriginal and Torres Strait Islander peoples and welcome all applications.

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