Secretariat Support Specialist

4 days ago

Melbourne, Victoria, Australia beBeeSupport Full time $77,577 - $85,731
Job Description

As a seasoned administrative professional, we are seeking an exceptional Secretariat Specialist to provide expert support services to our team.

This is an exciting opportunity for a highly organized and detail-oriented individual with excellent communication and administrative skills to make a difference in our local community.

The successful applicant will be responsible for ensuring organisational consistency, coordinating meeting schedules, facilitating the distribution of minutes and council resolutions in a timely manner, and providing out of hours administrative support through attendance and minute taking at council and other committee meetings.

About the Role:

  • Key Responsibilities:
  • Provide coordination of secretariat services to ensure organisational consistency
  • Facilitate the distribution of minutes and council resolutions in a timely manner
  • Provide out of hours administrative support through attendance and minute taking at council and other committee meetings
  • Liaise with community and staff regarding outcome of matters considered by council and advise on meeting frameworks and procedures
  • Ensure compliance with relevant legislation concerning mayor, councillors & council meetings
  • Manage notification, workflow and updates of council resolutions and reporting requirements
  • Maintain relevant secretariat policies and procedures
  • Promote information sharing and knowledge transfer to drive evidence-based decision-making, enhance capability and optimise capacity
  • Event organisation and coordination of functions and meetings within and outside of council

About You:

  • A minimum Certificate IV qualification or above, in Business Administration or a related discipline with demonstrated contemporary experience in a similar role
  • Demonstrated personal attributes including initiative, ability to work under pressure and a responsive and helpful attitude
  • Demonstrated high level oral and written communication skills and attention to detail
  • Well-developed communication, organisational and interpersonal skills
  • Commitment to maintain privacy and confidentiality at all times
  • Experience in end to end organisation of meetings, and ability to manage multiple tasks and projects to meet conflicting deadlines

What We Offer:

Join a diverse and dynamic team committed to delivering exceptional public service. Enjoy a supportive and inclusive work environment that encourages collaboration, innovation, and continuous learning.

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