Administrative Support Officer

3 weeks ago


Perth, Western Australia Curtin University Full time

About the Role

The Administrative Support Officer provides administrative assistance to support relevant staff and activities at Industry Exchange. This role involves facilitating engagements between PhD students, their academic supervisors, and external stakeholders, responding to incoming enquiries and requests, preparing documentation, coordinating meetings and appointments, and maintaining records and information within the work unit.

Key Responsibilities

  • Facilitate engagements between PhD students, their academic supervisors, and external stakeholders.
  • Respond to incoming enquiries and requests in a proactive, accurate, customer-focused, and professional manner.
  • Prepare documentation (reports, minutes of meetings, correspondence), using the full range and features of MS Office applications, in accordance with the requirements and standards of the work unit.
  • Coordinate arrangements for and schedule meetings and appointments, including inviting attendees, booking venues, setting up project initiation meetings as required.
  • Maintain and update records and information within the work unit via the established records management system (CRM) and procedures, including archival or disposal in accordance with University policy and relevant legislation, to ensure accuracy of filing and ease of retrieval.
  • Facilitate communication outputs and assist with collating marketing materials (testimonials, content, imagery).

Why Choose Us?

Curtin University is an innovative, global university renowned for its high-impact research, robust industry partnerships, and commitment to preparing for the jobs of the future. Our staff are an energetic, dedicated team of academics and professionals working together to provide Australia and the world with quality graduates and innovative research.

Curtin is a friendly place where integrity, respect for one another, courage, excellence, and impact are a part of everyday life. Our vibrant Bentley campus includes a gym, childcare, medical centre, art gallery, hotel, endless food options, beautiful gardens, end-of-trip facilities, accessible parking, and excellent public transport connections.

Global Excellence

  • Curtin University proudly stands among the top one percent of global universities according to the ARWU 2023 rankings.
  • Curtin offers adaptable work environments, with a role based at our Bentley campus.
  • Curtin provides rewards beyond salary, including a generous superannuation contribution (17%) and customisable salary packaging benefits through Paywise.
  • Curtin offers time well-spent, with the option to be paid out or taken as additional leave, parental leave (26 weeks for the primary caregiver), annual leave (20 days), personal leave (14 days), Curtin University leave (2 days), study leave, and community service leave, plus access to long service leave after 7 years of continuous service (65 days/13-week entitlement for full-time staff).
  • Curtin recognises prior service for long service leave purposes, and new Curtin employees may be eligible if they have worked for an Australian university, public service, or other recognised institution.
  • Curtin offers health and wellness programs, with our on-campus Medical Centre prioritising Curtin staff and students, and Curtin's Healthy Lifestyle Program, with up to 2 hours per week of paid time off to engage in University-approved healthy lifestyle activities.


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