Executive Support Professional

4 days ago

Melbourne, Victoria, Australia Sparx Solutions Full time

About Sparx Solutions

Sparx Solutions is an Australian-owned system integrator specialising in cybersecurity, networking, cloud, and managed IT services. Our mission is to deliver high-quality design, delivery, and management services to our clients across the enterprise and government sectors.
We are seeking a dedicated Executive Support Professional to join our expanding team in the Melbourne CBD office. This role requires meticulous attention to detail, strong communication skills, and the ability to thrive in a fast-paced environment. The successful candidate will provide comprehensive administrative support to our executive team and assist in various operational tasks to maintain a productive workplace. Our ideal candidate is proactive, comfortable working both independently and as part of a team, and continuously seeks to improve processes.
Key Responsibilities:
  • Support the Executive Team: Assist with scheduling and managing calendars, coordinating meetings and conference calls, preparing meeting agendas, taking notes, and following up on action items.
  • Help Manage Office Operations: Maintain office supplies, coordinate building maintenance, and liaise with building management to ensure the smooth functioning of daily operations.
  • Coordinate Communication: Help manage incoming and outgoing correspondence, including general phone and email enquiries, and deliveries.
  • Assist with Data Management: Maintain electronic and paper files, databases, and records, ensuring they are up-to-date and organised. Assist with data entry and report generation as needed.
  • Help Organise Events and Meetings: Support the planning and coordination of internal and external meetings, events, and conferences, including venue booking, logistics, and preparing materials.
  • Support HR Activities: Assist with basic HR tasks such as scheduling interviews, preparing onboarding and offboarding paperwork, and maintaining employee records.
  • Assist in Procurement: Help with the procurement process, including obtaining quotes, processing purchase orders, and communicating with suppliers.
  • Coordinate Travel Arrangements: Assist in booking flights, accommodation, and transportation, and help prepare travel itineraries for staff.
  • Customer Service: Welcome visitors and assist in handling client inquiries, providing a positive first impression.
  • Provide Project Support: Assist with various projects by helping with research, preparing documents, and tracking timelines.
  • Maintain Records and Compliance: Help maintain accurate records, ensure compliance with company policies, and handle sensitive information with care.
  • Contribute to Sales Operations: Support the sales team with administrative tasks, provide assistance with go-to-market activities like tenders, events, creation of sales collateral, etc.

Qualifications and Experience:

  • Proven experience in an administrative support role, preferably in a fast-paced environment.
  • Excellent organisational and time-management skills.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
  • Exceptional interpersonal and communication skills, both written and verbal.
  • High level of attention to detail and accuracy in completing assignments.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexible and adaptable, with the ability to handle a variety of tasks and changing priorities.
  • Ability to work independently and collaboratively within a team environment.

Benefits:

  • A competitive salary package with annual salary review, performance bonuses, and incentives.
  • A flexible workplace with flexible start and finish times.

  • Executive Support Professional

    3 days ago

    Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    We are seeking a highly organized and detail-oriented Executive Support Professional to join our dynamic team in the Procurement and Supply Department. As an integral part of our organization, you will play a vital role in ensuring the smooth operation of our administrative functions. Key Responsibilities:Assist in maintaining accurate and up-to-date...

  • Strategic Executive Support Specialist

    4 weeks ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...

  • High-Level Executive Support Specialist

    7 days ago

    Melbourne, Victoria, Australia Executive Entourage Full time

    Company OverviewExecutive Entourage is a premium boutique recruitment agency dedicated to connecting elite professionals with high-end business opportunities.Job SummaryWe are seeking an experienced Senior Executive Assistant to join our client's dynamic team in Melbourne. As the CEO's right-hand support, you will be responsible for managing schedules,...

  • High-Level Administrative Support Professional

    2 hours ago

    Melbourne, Victoria, Australia Executive Entourage Full time

    About the RoleWe are seeking a seasoned Senior Executive Assistant to join our client's dynamic team as a key support professional for their Chief Executive Officer (CEO). The ideal candidate will have a strong track record of providing high-level administrative support, managing complex calendars, and overseeing confidential communications with internal and...

  • Executive Support Professional

    3 days ago

    Melbourne, Victoria, Australia people2people Full time

    About the RoleWe are seeking an experienced Executive Support Professional to join our team in Melbourne. As a key support member, you will be working closely with two Partners in the projects team.

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...

  • Executive Support Professional

    2 weeks ago

    Melbourne, Victoria, Australia Clyde & Co Full time

    Role Overview: We are seeking a highly skilled Executive Assistant to provide exceptional support to our Partner and Senior Fee Earners at Clyde & Co. As a key member of our Legal Support Team, you will play a vital role in ensuring the smooth operation of our practice group.Key Responsibilities:Provide senior-level legal support to the Partner and broader...

  • Executive Support Professional

    1 month ago

    Melbourne, Victoria, Australia Woods & Co Recruitment Full time

    Executive Support OfficerWoods & Co Recruitment is partnering with a Melbourne-based real estate company to find an experienced Executive Support Officer. This role is ideal for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and can handle confidential tasks with discretion.Key Responsibilities:Provide administrative...

  • Executive Support Professional

    4 days ago

    Melbourne, Victoria, Australia People2People Full time

    We are seeking an exceptional Executive Support Professional to join our dynamic team in Melbourne's CBD. This is a fantastic opportunity for someone looking to take the next step in their career with a well-established and reputable global organisation.About UsOur client is a leader in the accountancy and advisory space, recognised globally for their...

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.You will support the CEO in managing relationships with key internal and...

  • Executive Support Professional

    3 days ago

    Melbourne, Victoria, Australia Herbert Smith Freehills Full time

    Company OverviewHerbert Smith Freehills is a leading global law firm with over 150 years of experience delivering high-profile work that matters to our clients. With a strong presence in the Asia Pacific, Europe, the Middle East, and North America, we advise many of the largest and most ambitious organisations across all major regions.Job DescriptionWe are...

  • Executive Team Support Professional

    3 weeks ago

    Melbourne, Victoria, Australia JLL Full time

    Empowering Your Career in Real EstateJLL is a leading global provider of real estate and investment management services. We are seeking an experienced Executive Team Support Professional to join our Logistics & Industrial team in Victoria.As an Executive Team Support Professional, you will provide essential administrative and financial support to our...

  • Executive Support Professional

    23 hours ago

    Melbourne, Victoria, Australia Colliers Full time

    Colliers International is a leader in global real estate services and a driving force behind the fastest growing real estate company in the world.We are seeking an experienced Executive Support Professional to join our CBD office, supporting a driven, dynamic team within a fast-paced environment.This role offers a fantastic opportunity to utilise your...

  • Executive Board Member

    4 weeks ago

    Melbourne, Victoria, Australia Dean & Ling Executive Full time

    Executive Board Member OpportunityNorthern Health Foundation is seeking a skilled Executive Board Member to contribute to its mission of raising funds for medical equipment, training, and research.The OpportunityThe Board of Northern Health Foundation is looking for individuals with expertise in Social Impact, Philanthropy, and Community Relations, Business...

  • Executive Search Consultant

    3 weeks ago

    Melbourne, Victoria, Australia BTI Executive Search Full time

    Our Mission: We are looking for a skilled Consultant to join our team at BTI Executive Search. As a Consultant, you will be responsible for providing expert advice to clients across various industries.About the Role: In this role, you will work closely with our clients to understand their needs and develop tailored solutions.What We Offer: At BTI Executive...

  • Executive Leader, Risk Management

    4 days ago

    Melbourne, Victoria, Australia Page Executive Full time

    Job SummaryPage Executive is seeking a highly experienced Senior Manager of Internal Audit to join their team.About the RoleThis challenging and rewarding position will see you develop and execute a strategic audit program across multiple divisions, assessing risk management practices, corporate governance and internal controls.Main ResponsibilitiesLead...

  • Executive Support Professional

    7 days ago

    Melbourne, Victoria, Australia Allens Operations Pty Ltd Full time

    About Allens Operations Pty LtdWe are seeking a skilled and enthusiastic Executive Support Professional to join our team. This is a permanent, full-time position with hybrid working arrangements (60% in the office) allowing for flexibility in work-life balance.Job DescriptionThis role will provide operational support to legal operatives within the firm,...

  • Executive Director of Community Engagement

    4 weeks ago

    Melbourne, Victoria, Australia Dean & Ling Executive Full time

    Executive Director of Community EngagementNorthern Health Foundation is seeking a highly skilled Executive Director of Community Engagement to join its Board. The ideal candidate will have extensive experience in building impactful relationships among diverse communities and individuals.Key ResponsibilitiesDevelop and implement strategies to engage with the...

  • Chief Executive Officer Support Professional

    3 weeks ago

    Melbourne, Victoria, Australia Roy Morgan Research Full time

    About Roy Morgan ResearchRoy Morgan Research is a leading market research and data company with a strong reputation for delivering accurate and independent information insights to clients.Our Chief Executive Officer has been at the helm of the company for 20 years and is highly respected as one of Australia's important business leaders.The RoleThe Executive...

  • Autism Support Professional

    3 days ago

    Melbourne, Victoria, Australia Achieve Support Services Full time

    About UsAchieve Support Services is a specialist support provider dedicated to delivering exceptional care and services to individuals with autism.We pride ourselves on our team of highly trained and experienced professionals who specialize in supporting children, young people, and adults with autism.Job SummaryWe are seeking an Autism Support Professional...