Executive Support Professional

4 days ago

Melbourne, Victoria, Australia Allens Operations Pty Ltd Full time

About Allens Operations Pty Ltd

We are seeking a skilled and enthusiastic Executive Support Professional to join our team. This is a permanent, full-time position with hybrid working arrangements (60% in the office) allowing for flexibility in work-life balance.

Job Description

This role will provide operational support to legal operatives within the firm, adapting to the changing needs of the role and the business.

  • Provide administrative support including generating reports, expense management, document amendments, and document management.
  • Support the firm's client relationship management software, record business development activities, maintain accurate contact records, project management, and assist with client reporting.
  • Assist with coordination of client events, set up and coordinate new clients and matters using matter planning tools.
  • Provide administrative support with matter financials, assisting with monthly billing process: creating and amending billing narratives and drafting/finalising bills.

The successful candidate will have experience in a similar role, ideally within a law firm, with high-level skills and accuracy in software including Microsoft applications, DocCorp, and other document management software.

Key skills and qualifications include:

  • Experience in a similar role, ideally within a law firm.
  • High level of skill and accuracy with software, including Microsoft applications, DocCorp, and other document management software.
  • Ability to draft correspondence, presentations, pitch documents, and slide packs quickly and accurately.
  • High level of accuracy and attention to detail, with the flexibility to organise and prioritise work independently and deliver to tight deadlines.
  • Ability to work well within a team environment.
Salary

The estimated salary for this position is around $80,000 - $100,000 per annum, depending on experience.

Benefits

Allens offers a comprehensive benefits package, including market-competitive fixed remuneration, salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers, health and travel insurance, charity matched funding program, fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program, wellbeing coaching, and flexible working arrangements.

Your Development

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported, and guided as you learn and develop, and will be encouraged to grow.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

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