Project Manager Assistant

12 hours ago

Canberra, ACT, Australia beBeeProject Full time
Project Coordination Role

This role involves managing and maintaining the project schedule, including resource balancing and tracking milestone progress. As a Project Coordinator, you will provide strong administrative support to project teams and develop and maintain schedules to measure and record progress of activities throughout the project lifecycle.

  • Develop and maintain project schedules, ensuring timely achievement of milestones and deadlines.
  • Identify potential project schedule delays, reporting, escalating, and facilitating intervention consistent with contracted timeframes.
  • Prepare project documentation, including plans, progress reports, and meeting minutes.
  • Assist in project planning, resource allocation, and coordination with project managers and team members.
  • Support the project team with the development, implementation, monitoring, delivery, and evaluation of all aspects of the project, including program, project and risk reporting.
  • Support the documentation of project risks, assumptions, issues, dependencies, decisions, and delegation of actions.
  • Coordinate project meetings, handling scheduling, agenda preparation, minutes, and documenting outcomes.
  • General administrative support including invoicing, team meetings, diary management, etc.
Key Responsibilities:
  • Manage and maintain project schedules.
  • Coordinate project meetings and events.
  • Prepare and submit project reports.
  • Support project planning and resource allocation.
  • Collaborate with project managers and team members.
Required Skills and Qualifications:
  • Relevant qualifications in project management and/or experience in project management methodologies (Agile, Prince2, PMBOK).
  • Relevant tertiary qualifications, such as a diploma or better, are highly desirable.
  • Proven high-level organisational and time management skills, and the ability to manage competing priorities and effectively deliver timely, accurate and high-quality work.
  • Successful track record in implementing and managing contract scheduling.
  • Strong organisational skills, analytical thinking, and problem-solving.
  • Customer-focused with strong relationship and interpersonal skills.
  • Well-developed written and verbal communication skills.
  • Advanced proficiency in project scheduling software such as MS Project and other Office supporting software, including Microsoft Word and Excel.
  • Previous experience supporting projects in a government or Defence organisation is highly regarded.
Benefits:
  • Attractive remuneration.
  • Modern office environment.
  • Generous training and development opportunities.
  • Monthly health insurance allowance.
  • Life and income protection insurance (capped).
  • Employee Assistance Program (EAP) for you and your family.
  • Two weeks paid Defence Reservist leave.

As a successful applicant, you will be required to undergo background checks, including qualifications and police checks. We look forward to receiving your application.

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