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Administrative Assistant

3 weeks ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $60,000 - $80,000

Administrative Assistant - Utilities Division

We are seeking a highly organised individual to provide comprehensive administrative support to the Program Director and team for our utilities division.

About this role:

  • Provide calendar and email management services: scheduling meetings, appointments, expenses and travel arrangements.
  • Assist with staff and team communication: meeting preparation and document management.
  • Support general office operations: ordering supplies, coordinating office events and liaising with other departments.
  • Organise and maintain files: ensuring easy retrieval of information as needed.
  • Coordinate key projects and initiatives: collaborating with various teams within the organisation when required.
  • Arrange domestic and international travel: ensuring seamless itineraries and accommodations.
  • Process and track expense reports: ensuring accuracy and compliance with company policies.

Requirements:

  • Experience: 2-3 years in a similar role, with Utilities / Construction industry experience an advantage.
  • No formal qualifications required: tertiary qualifications in Administration / Business Administration favourably regarded.
  • Exceptional organisational and time management skills: strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software: ability to multitask and prioritise tasks effectively in a fast-paced environment.
  • High degree of professionalism and confidentiality: strong attention to detail and problem-solving skills.