Administration Assistant

2 days ago

Brisbane, Queensland, Australia Kent Full time

Join to apply for the Administration Assistant role at Kent.

The Opportunity

Kent is seeking an Administration Assistant to join our Brisbane Project Team working on the Ampol Future Fuels Project at Lytton. This is a dynamic role on a cutting-edge project in the energy sector. The role reports to the Senior ER/IR Advisor and is based from Kent's Construction Village at Ampol's Lytton Refinery. This is an important Australian infrastructure project that will help maintain local fuel supplies.

Your Day to Day Will Include
  • Support payroll processes by preparing and consolidating timesheets, leave forms, tracking attendance, and interacting with the operations and corporate payroll teams.
  • Manage daily administrative tasks, including scanning, filing, data entry, record-keeping, document control, ordering stationery, and ensuring accurate and up-to-date information is available for reporting.
  • Assist with leave tracking and respond to inquiries from supervision and craft labour.
  • Act as backup for the payroll function, including cost-coding timesheets, producing rosters, and responding to payroll queries.
  • Assist with deliveries, purchases and logistics.
  • Assist in organising on-site functions, milestones and events.
  • Support the project leadership team as requested and within your skills and capability.
  • Assist with plant and equipment tracking and paperwork.
  • Assist new starters with organizing PPE, welcome memos, updating employment records, designating desks, completing distribution lists and providing necessary equipment.
  • Ad hoc administration requirements as requested.
About You

Our ideal candidate will have a background in an administrative role within a heavy industrial or project-based environment, bringing proven experience in payroll administration, leave and roster management, and coding. You will demonstrate strong proficiency across the Microsoft Office Suite and possess keen attention to detail and accuracy. A customer-focused mindset, a collaborative and accountable approach and a drive for results are essential. The right individual will be energetic, resilient and maintain a positive "can-do" attitude.

Benefits
  • Competitive pay rates
  • Employee Assistance Program
  • Employee rewards and recognition program
  • Employee discounts across a large network of providers
  • Work in a high performing team with Oil & Gas professionals on a high-profile project with national significance

If you would like to be considered, please submit your application.

Due to high volume of applications, only shortlisted candidates will be contacted.

Diversity and Inclusion

Kent is committed to workplace diversity and strongly encourages female and Aboriginal and Torres Strait Islander candidates to apply. We recognise that diversity and inclusion are catalysts for success and strive to create a culture where all employees feel a sense of belonging. We are an Equal Opportunities Employer and are disability-friendly; we can make adjustments to support you during the recruitment process.

Job Details
  • Seniority level: Not Applicable
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Oil, Gas, and Mining; Administrative and Support Services; Construction
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