Administrative Professional

2 days ago

Perth, Western Australia beBeeExecutive Full time $60,000 - $80,000

We are seeking a highly skilled and proactive Executive Assistant to support our Director of Agriculture and Food Research Unit.

About the Role

This is an exciting opportunity to be embedded in a team at the heart of national science strategy, with opportunities to contribute to projects, staff engagement, and internal communications.

The successful candidate will have excellent interpersonal skills, a strong track record of building effective internal and external relationships, and demonstrated experience supporting a senior executive in a fast-paced and complex environment.

  • Manage the Director's schedule, meetings, travel arrangements and correspondence.
  • Monitor and prioritise incoming communications, using judgement and initiative to manage and action as needed.
  • Follow up on issues and tasks to ensure timely completion across the leadership team.
  • Contribute to internal communications from the Director's office to staff.
  • Lead or contribute to projects or initiatives, e.g. stakeholder coordination, internal engagement, as directed by the Director.
  • Assist with meetings and events including scheduling, agenda preparation, minute taking and presentation support.
  • Maintain electronic document and records management systems.
  • Maintain professional relationships with internal and external stakeholders.

The ideal candidate will have a relevant certificate/diploma and/or equivalent high-level administrative experience, proficiency in Microsoft Office, and experience with systems such as HP Records Manager, SAP, and Compass.

Benefits

This role offers flexible working options, a dynamic and evolving environment, and opportunities to contribute to impactful national research.

As Australia's national science agency, we are committed to creating diverse and inclusive teams where people feel they belong. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

Requirements

To be successful in this role, you will need:

  • A relevant certificate/diploma and/or equivalent high-level administrative experience.
  • Excellent interpersonal skills with a strong track record of building effective internal and external relationships.
  • Demonstrated experience supporting a senior executive in a fast-paced and complex environment.
  • Exceptional organisational and time-management skills, including ability to prioritise, take initiative, and resolve or escalate matters as needed.

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