Senior Submission Specialist

Bid Coordinator

Our team is seeking an experienced Bid Coordinator to support the development of winning bids. As a key member of our bid coordination team, you will be responsible for maintaining bid schedules, managing collaboration platforms, preparing professional submissions, and ensuring consistency with corporate brand and governance standards.

The role supports the growth of our business by providing bid coordination services as requested by our clients, including receipt of tender materials, coordination of deliverables, template management, configuration control, and author support.

You will assist our Bid Managers with bid planning, scheduling, launch preparation, and submission activities. Additionally, you will support internal review processes and ensure timely completion of deliverables across multiple stakeholders.

Key responsibilities include:

• Coordinating the development of content and structure for submissions, ensuring clarity, consistency, and compliance with client requirements.
• Liaising with technical, operational, legal, and commercial teams to gather and refine input.
• Maintaining a centralized bid content library including CVs, case studies, project profiles, and style guides.
• Developing and managing templates, tools, and exemplar deliverables to streamline future submissions.
• Ensuring alignment with corporate branding, graphics standards, and messaging in collaboration with our corporate communication and marketing teams.
• Ensuring all bid activities comply with legal, client-specific, and internal governance requirements.
• Contribute to post-bid reviews and document lessons learned.
• Share bid best practices across the business and champion process improvements.

Required skills and qualifications include:

• Prior experience in bid coordination, proposal writing, or similar roles within the defence, engineering, or professional services sectors.
• Strong written and verbal communication, editing, and document formatting skills.
• Ability to manage multiple deadlines and coordinate complex stakeholder input under pressure.
• Proficiency in Microsoft Office Suite, SharePoint, and collaboration platforms.
• Strong attention to detail, time management, and organisational skills.

Desirable skills and qualifications include:

• Experience with defence tendering processes and Australian Government procurement frameworks.
• Experience in the Shipley's or similar Winning Business process.
• Qualifications in Business, Project Management, Communications, or a related discipline.
• APMP certification or equivalent.

A defence security clearance is required for this role. Applicants will be required to hold an Australian Defence Security Clearance to NV1/NV2 level.

This position has a requirement to undertake interstate travel if needed.

About Us

We are a leading defence, security, and cyber solutions provider, specialising in the development and integration of major defence and systems. Our reputation for delivering complex systems integration projects that provide proven and advanced capabilities has been built over 30 years in Australia.

From combat, communications, security, and underwater systems, to mixed reality, cyber security, and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.

Culture and Benefits

We employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience.

By joining us, you'll be part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You'll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career.

As a valued team member, you'll access a variety of perks and benefits to support you and your family, including:

• 6 weeks paid leave each year.
• 14% superannuation.
• Free Income Protection Insurance.
• Flexible working options.
• Access to our shares matching scheme.
• Access to MySaab, our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners.

Applications

We welcome the interest of ex-service members, veterans, and their families.