Project Coordinator

7 days ago

Perth, Western Australia BG&E Full time
About BG&E

We are a leading engineering consultancy with a strong commitment to delivering exceptional results for our clients. Our team of experts is united by a shared purpose: to create innovative solutions that drive progress and improve lives.

With a presence in 14 offices across Australia, New Zealand, Singapore, the United Kingdom, and the Middle East, we have a deep understanding of the complex challenges facing our clients. Our expertise spans multiple sectors, including Property, Transport, Ports and Marine, Water, Defence, Renewables, and Resources.

The Role

We are seeking a highly skilled Project Coordinator to join our Perth Civil team. As a key member of our team, you will play a critical role in supporting the delivery of multiple projects. Your primary responsibilities will include:

  • Assisting in the preparation of tenders, bids, and proposals for clients, including identifying response requirements, completing associated schedules, coordinating input from relevant disciplines, collating and tailoring CVs, and sourcing relevant project examples.
  • Proofreading and formatting project documentation, including submissions, reports, letters, and other company documents.
  • Assisting in consolidating and uploading submission documents through various tender portals.
  • Maintaining a database for tender portals and ensuring any subscriptions are current.
  • Project document control using QDMS, Teambinder, Aconex, and other programs.
  • Project compliance management throughout the life of the project from realization to completion and close-out.
  • Coordinating and executing project management activities, including risk management, start-up meetings, project management plans, and preparation of subconsultant appointment letters and purchase orders.
  • Assisting with project auditing and coordinating, attending, and preparing documentation for team meetings.
  • Providing administrative support to Project Managers, including meeting scheduling, agendas, attending meetings, minutes taking, and dissemination, time reporting, and other tasks as required.
About You

We are looking for a highly motivated and organized individual with a strong background in project coordination. The ideal candidate will possess:

  • 3-5 years of demonstrated experience as a project coordinator or in a similar role within a professional services environment, preferably within an engineering consultancy or contractor.
  • Proficiency in using Microsoft Office Suite.
  • Demonstrated ability to deliver quality work with a high level of accuracy under minimum supervision and work autonomously within a team environment to ensure deadlines are met.
  • High level of interpersonal, oral, and written communication skills with the ability to interface, interact, and work with various project areas.
  • Enjoy collaboration with various stakeholders and ability to build rapport quickly.
  • Self-starter, high level of efficiency, exceptional attention to detail, and excellent time management skills with the ability to handle fluctuating workloads.
Realising Your Career Aspirations (Life at BG&E)

We offer a range of benefits and opportunities to support your career growth and well-being, including:

  • Flexible working arrangements.
  • Health and wellbeing support via confidential internal initiatives and an independent Employee Assistance Programme provider.
  • Competitive remuneration, compensation, and parental leave.
  • On-the-job coaching to help you be the best you can be.
  • Learning and development initiatives.
Diversity and Inclusion

We are committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We welcome applications from all candidates and are an Equal Opportunity Employer. We particularly appreciate applications from Aboriginal and Torres Strait Islander peoples as we continue to play an important role in reconciliation and 'Closing the Gap' with the traditional First Peoples of our nation.

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