Administrative Coordinator Role
1 week ago
Job Overview
We are seeking a highly skilled and organized Administrative Coordinator to support our Director of Operations and Brisbane Support Office.
The successful candidate will be responsible for:
- Managing calendar schedules, events, appointments, and bookings, including complex itineraries for regular regional and interstate travel;
- Coordinating team meetings, including attendance, minute-taking, and use of project management tools;
- Managing the annual leave calendar and approvals for the Franchise Operations team;
- Playing a key role in event planning for national Quarterly Franchisee Round Tables, national Quarterly Restaurant Manager Development Days, and team building days;
- Collating information for the Franchise Operations team's board submissions;
- Acting as the Office Manager for GYG's QLD support office, including being the primary point of contact for visitors, deliveries, maintenance, cleaning, building management, and security;
- Managing supplies for the QLD office, including stationery, food, drinks, cleaning supplies, and merchandise;
- Creating welcome packs for new hires, including managing restaurant uniform stock levels and office seating plans;
- Managing staff parking, including the parking bay booking system and issues management.
About You
To succeed in this role, you will need:
- Experience as an Executive Assistant, Personal Assistant, or similar role (e.g. Office Manager with similar responsibilities);
- Effective time management skills;
- A high level of attention to detail;
- Strong proficiency across the MS Office suite.
What We Offer
We are proud of our amazing people and strive to provide a supportive and inclusive culture. As part of our team, you can expect:
- The opportunity to work in a small and diverse office environment;
- Up to 5 weeks of annual leave per year through our 'Love Ya Leave' program;
- Flexibility around in-office hours and work-from-home arrangements;
- $100/month mobile phone reimbursement;
- 12 weeks paid parental leave;
- An annual bonus scheme;
- A generous long-term incentive plan;
- Monthly in-office massage days;
- A barista-quality coffee machine;
- Onsite car parking bays (limited spaces available via online booking system);
- A conveniently located office in Transport House, above the Fortitude Valley train station;
- A GYG gift card, topped up annually, to spend at our restaurants;
- Travel to our Sydney Hola Central office for special events and celebrations;
- Access to exclusive GYG merchandise;
- A relaxed office environment that allows you to dress for your day.
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