Administrative Operations Coordinator

2 days ago

Newcastle, New South Wales, Australia beBeeOfficeManager Full time $62,000 - $83,000
Job Summary

We are seeking a highly organized and proactive individual to oversee daily office operations, ensuring smooth workflow and exceptional service for both clients and team members.

The ideal candidate will have strong multitasking skills, excellent attention to detail, and proficiency in Microsoft Office Suite.

  • Managing office functions, including data entry, filing, and document preparation.
  • Providing support to the team, handling incoming calls, and greeting clients and visitors.
  • Coordinating meetings, appointments, and team schedules to support efficient workflow.
  • Assisting with basic bookkeeping tasks, such as invoicing and managing office expenses.
  • Acting as a point of contact for staff, assisting with HR administration, onboarding, and ensuring office policies and procedures are followed.
Key Responsibilities
  • Manage office day-to-day activities, maintain organization systems, and ensure compliance with regulatory requirements.
  • Provide administrative support to the team, handle correspondence, and facilitate communication among staff and clients.
  • Coordinate travel arrangements, meetings, and appointments, and maintain calendars and schedules.
  • Perform basic bookkeeping duties, reconcile accounts, and prepare financial reports.
  • Serve as a liaison between staff and management, assist with employee onboarding, and enforce company policies.
Requirements
  • Demonstrated experience in an administrative or office management role.
  • Excellent organizational, time management, and communication skills.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Able to work independently, prioritize tasks, and maintain a positive work environment.
  • Strong customer-service orientation and ability to work effectively with diverse groups.
Why This Opportunity?

This is a fantastic chance to join a dynamic team and contribute to our mission of providing exceptional service to our clients. You will have the opportunity to grow professionally, work collaboratively with colleagues, and make a meaningful impact in our organization.

In this role, you will be responsible for overseeing daily office operations, ensuring a smooth workflow, and providing exceptional service to clients and team members. If you are a highly organized and proactive individual with excellent communication skills, we encourage you to apply.

  • Administrative Coordinator

    1 week ago

    Newcastle, New South Wales, Australia beBeeCoordinator Full time $68,338 - $70,748

    Job OverviewThe Administrative Coordinator plays a crucial role in the efficient daily operation of our administrative functions within the Department.This position provides coordination and oversight, ensuring smooth workflows and alignment across key departmental activities. Its impact is significant, as it maintains productivity, staff morale, and overall...

  • Administrative Operations Coordinator

    4 days ago

    Newcastle, New South Wales, Australia beBeeAdministration Full time $75,000 - $95,000

    Office management is a multifaceted role that requires strong organisational skills, attention to detail and the ability to manage personnel efficiently. The OpportunityWe are seeking an Office Manager who will be responsible for overseeing office activities, including planning, purchasing, coordination of personnel and general administrative duties.-...

  • Administrative Operations Coordinator

    3 days ago

    Newcastle, New South Wales, Australia beBeeAdministration Full time $60,000 - $90,000

    Job Title: Administration Support & ReceptionOur corporate office team is seeking a highly skilled and experienced administration professional to provide reception services and support to the smooth running of our office. As a key member of our team, you will be responsible for performing general reception duties, including greeting guests, screening and...

  • Operations Coordinator

    2 days ago

    Newcastle, New South Wales, Australia beBeeAdministrative Full time $65,000 - $72,500

    Job SummaryWe are seeking a highly organized and communicative Operations Coordinator to join our team. As an Operations Coordinator, you will be responsible for scheduling and planning tasks via SimPRO, coordinating with clients, and processing invoices and timesheets.This is a fantastic opportunity to develop your skills in planning, administration, and...

  • Operations Coordinator

    4 days ago

    Newcastle, New South Wales, Australia beBeeAdministrative Full time $90,000 - $125,000

    About the Role:We are seeking a highly organized and skilled administrator to coordinate and maintain various aspects of our operations. The successful candidate will be responsible for managing induction processes, site medicals, data entry, documentation, and work requests.Key Responsibilities:Coordinating and maintaining induction process for plant...

  • Administrative Operations Coordinator

    4 days ago

    Newcastle, New South Wales, Australia beBeeAdministrative Full time $48,000 - $72,000

    Job Overview">Southern Cross Austereo is a leading media company shaping Australia's audio landscape. We're seeking an administrative coordinator to join our high-performing team in Newcastle.About the RoleOur ideal candidate will be highly organised and detail-focused, with excellent communication and collaboration skills.Assisting team members with tasks...

  • Administrative Coordinator

    1 week ago

    Newcastle, New South Wales, Australia beBeeSupportServices Full time $68,338 - $70,768

    Job Title: Support Services CoordinatorOverview:This role is ideal for a highly organised, proactive individual who thrives in a fast-paced healthcare environment and is committed to improving the patient journey through exceptional support service.The Support Services Coordinator Level 3 in the Respiratory Department ensures the smooth operation of...

  • Operations Coordinator

    1 week ago

    Newcastle, New South Wales, Australia beBeeResponsibilities Full time $96,000 - $105,480

    Administrative Assistant - Bus Fleet Operations">This is an exciting opportunity to join our Asset Management team as an Administrative Assistant - Bus Fleet Operations.">You will be responsible for providing vital administrative and procurement support to ensure the smooth operation and maintenance of our bus fleet.">Key Responsibilities:">Generate purchase...

  • Operations Coordinator

    4 days ago

    Newcastle, New South Wales, Australia beBeeOrganisation Full time $60,000 - $80,000

    Behind the scenes of a thriving workplace, we're seeking an exceptional individual to join our team as an Operations Coordinator.The RoleThis is a dynamic position that requires strong organisational and multitasking skills. You'll be responsible for managing daily operations, including office administration, team support and communication.You will:

  • Operations Coordinator

    2 weeks ago

    Newcastle, New South Wales, Australia beBeeOrganisation Full time $50,000 - $75,000

    Job Title: Operations CoordinatorWe are seeking a highly organised and motivated individual to support our team with administrative tasks to ensure the organisation runs smoothly in a fast-paced environment.