Executive Legal Coordinator

2 weeks ago

Brisbane, Queensland, Australia beBeeLegal Full time $65,000 - $75,000

Job Title: Executive Legal Coordinator

About the Role:

This is an exciting opportunity to join our team as an Executive Legal Coordinator, providing exceptional support to our legal professionals.

Key Responsibilities:
  • Drafting and amending legal correspondence including letters, emails and court documents.
  • Composing briefs for lawyers and preparing them for court.
  • Opening new matters and conducting thorough conflict check searches to ensure efficient case management.
  • Serving as the first point of contact for client matters and communication.
Administrative Duties:
  • Updating and maintaining electronic filing systems to ensure accurate and up-to-date records.
  • Managing diaries and calendars to coordinate appointments and meetings.
  • Booking travel arrangements and accommodation for clients and colleagues.
  • Assisting with client events and networking opportunities.
Financial Management:
  • Preparing monthly reports and ensuring timely submission.
  • Efficiently composing WIP and pre-bills for review by financial teams.
  • Collaborating with financial teams to assist in monthly billing processes.
  • Managing periodic billing cycles to ensure seamless payment processing.
Requirements:
  • Minimum three years of experience as a Legal Secretary or equivalent role in a reputable firm, preferably specialising in Insurance Litigation or similar.
  • Advanced skills in MS Office suite, including proficiency in word processing, spreadsheets, and presentation software.
  • Excellent typing speed and accuracy, with the ability to maintain high levels of productivity.
  • Experience in Aderant and iManage would be advantageous, but not essential.
  • High attention to detail and accuracy when handling documentation and communication.
  • Strong problem-solving skills, with the ability to think critically and make sound decisions.
  • High level of composure, with emphasis on maintaining confidentiality, integrity, and discretion.
  • Strong work ethic, with a commitment to staying proactive and adaptable in a fast-paced environment.
  • Ability to work effectively as part of a team, building strong relationships with colleagues and contributing to a positive and inclusive workplace culture.
About Us:
  • Award-winning firm with a strong reputation for excellence and a commitment to continuous improvement.
  • Diverse range of tasks and responsibilities, ensuring a constantly challenging and engaging role.
  • Opportunities for career development and growth within a rapidly expanding firm.
  • Community-focused approach, with a commitment to giving back and making a positive impact.
  • Stunning office location in the heart of Brisbane CBD, offering a great work-life balance and access to excellent amenities.

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