Administration Officer
3 weeks ago
About the Role
We are seeking a highly organized and efficient Administration Officer to join our team at YMCA Springfield Central Community Centre and Sports Hall. As an Administration Officer, you will play a vital role in ensuring the smooth operation of the Community Centre, providing exceptional customer service, and supporting the daily functioning of the organization.
Key Responsibilities
- Provide effective communication and front desk operations between staff and visitors.
- Handle general administrative tasks, including general enquiries, phone and Centre email management, hire agreements and inductions, visitor management, incident reports, and some procurement.
- Adhere to various regulations and standards, ensuring compliance requirements are met and supporting the Operations Coordinator to prepare reports accurately and on time.
- Assist in the planning and execution of meetings, community events, and activities, utilizing strong organizational skills to ensure these programs, events, and information sessions run smoothly.
- Support the Community centre's financial activities, including petty cash, banking, processing payments and orders, receipting, reconciling invoices for payment, and following up on late payments.
- Assist the Operations Coordinator in training other staff and volunteers as required.
Requirements
- Certificate III in Business (desirable) or equivalent, coupled with experience in a similar role.
- Ability to perform a range of administrative duties and tasks.
- Capacity to multitask, prioritize tasks, and work effectively in a fast-paced environment.
- Proactive willingness to use initiative to complete tasks and workloads.
- Availability to work Monday to Friday, with occasional weekend or after-hours shifts.
What's in it for you?
As a Community Centre Administration Officer, you will have the opportunity to make a significant difference in the lives of community members and contribute to the success of the Community Centre. You will also enjoy a range of benefits, including discounts for Y OSHC Services and Day Care Facilities, discounted banking and loan rates with CommBank, free gym membership, and more.
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