Facilities Coordinator

1 week ago

Sydney, New South Wales, Australia beBeeFacilities Full time $120,000 - $140,000
Job Title

A Coordinated Role in Facilities Management

We are seeking a skilled and organized individual to fill a crucial role in our facilities management team. This position requires strong problem-solving skills, excellent communication abilities, and the capacity to work collaboratively with diverse teams.

Key Responsibilities
  • Coordinate complex maintenance projects, refurbishments, and sustainability initiatives by developing detailed project plans outlining scope, objectives, deliverables, and timelines.
  • Lead project teams by assigning roles, fostering communication, and promoting a customer-centric approach.
  • Manage project budgets, monitor expenditures, identify variances, and implement corrective actions.
  • Enhance project management frameworks to improve operational efficiency and contribute to long-term facility infrastructure planning and budgeting.
Asset Management
  • Assist in the development and maintenance of asset management plans, service levels, and related documentation.
  • Support strategic capital works programs and oversee asset replacement planning.
  • Maintain accurate and secure asset records electronically for effective lifecycle management.
Maintenance Planning
  • Collaborate with key partners to develop annual maintenance programs and forecasts.
  • Plan and coordinate routine and preventive maintenance activities, including creating and assigning work orders via CMMS/IWMS systems.
  • Oversee inspections, repairs, installations, and renovations ensuring timely and customer-focused service delivery.
  • Work cross-functionally to ensure maintenance objectives comply with regulatory and statutory requirements.
  • Participate in strategic and operational planning to define maintenance best practices and service levels.
  • Monitor maintenance expenses and capital budgets, ensuring cost-effective and sustainable investments.
Vendor and Contractor Management
  • Collaborate with Facilities Management and Supplier Management teams on tender preparation and supplier negotiations.

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