Facilities Coordinator

Challenger Limited is an ASX-listed investment management firm managing $131 billion in assets (as at 31 December 2024). Life with us is fast moving and always exciting. Together we're driving to deliver our vision to provide our customers with financial security for a better retirement._
- We achieve this goal by providing a work environment where people from diverse backgrounds, with a range of skills and experiences can contribute and succeed._

Join us as our Facilities Coordinator in our fantastic Sydney CBD Office.- Thanks to an internal move focused on career development, we're now looking for someone new to join our facilities team- Are you a highly organised and detail-oriented professional ready to take the next step in your facilities career in a friendly and inclusive organisation?- We are on the lookout for a Facilities Coordinator who can ensure our workplace is safe, efficient, and well-maintained, delivering an exceptional experience for all employees.

About the Role
- As a Facilities Coordinator, you'll play a key role in supporting the day-to-day operations of our facilities. Reporting to the National Facilities Manager and working closely with the Senior Facilities Coordinator you'll support various departments and external vendors to maintain the smooth running of the building, ensuring that everything from safety systems to office supplies runs like clockwork.
- This is your opportunity to contribute to an environment where people love to work, and where the smallest details make the biggest impact.
- Some of your core responsibilities will be (but aren't limited to)- Facility Maintenance: Ensure building systems (HVAC, plumbing, electrical, safety equipment) are running efficiently. Coordinate routine maintenance, repairs, and the smooth execution of our annual building shutdown.- Workplace Safety: Monitor safety protocols, conduct regular inspections, and ensure compliance with both company and local regulations. Keep our safety records up to date.- Space Management: Support office layout changes and space planning, from coordinating moves to managing furniture requirements. Liaise with IT on any AV maintenance and repairs as required- Inventory Management: Oversee office and facility supplies, ensuring everything is ordered, tracked, and available when needed.- Event Coordination: Ensure that company events and meetings run smoothly by coordinating setup, breakdown, and facility readiness.- Emergency Preparedness: Support first aid and fire training, maintain emergency protocols, and coordinate the annual fire evacuation drill.- Additional Support: Occasionally assist with reception duties, event catering setups, and ad hoc tasks when required.
- The skills you'll need
- You'll have proven experience in Facilities Management, Office Coordination or a Workplace Services type role (2-3 years preferred), from within a corporate services environment. You will pride yourself on your proactivity and high standards when it comes to facilities management.
- As well as;- Knowledge of building systems and safety regulations.- Strong verbal communication and interpersonal skills - you'll be working with people across the business and with external vendors.- A strong multi-tasker with excellent attention to detail.- Proficiency in MS Office Suite.- Ability to handle multiple priorities in a fast-paced environment.- A team player willing to roll their sleeves up and "get things done".
- Desirable Skills- Diploma in Facilities Management or a related field is desirable.- Awareness of health and safety regulations.
- Additional Information
- Working at Challenger means being part of a diverse, connected team that has fun and loves what they do. We're small enough, but big enough to accelerate bold ideas, realising what's possible for our customers and partners.
- We support your growth and development, offering flexibility and a culture that values your unique contributions.
- We provide access to a range of exclusive employee benefits that will support you both personally and professionally and a hybrid work environment including.- Discretionary bonus scheme.- Eighteen weeks paid leave for all new parents.- Flexibility on when, and how, parental leave is taken.- Challenger Day - one extra day off every year in recognition of the effort our people make.- Subsidised on-site cafe and fantastic central location a stone's throw from Martin Place Metro- Additional support leave (fertility treatment leave, gender affirmation leaves).- Extra superannuation contributions.- Employee share plan.

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- We value inclusion and diversity of thought, promote flexible working practices so our people can integrate their work and personal lives, and are proud to be a Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality._
- We believe in bringing your authentic self and a belonging in our culture. We are prideful in participating in the Australian Workplace