Office Operations Specialist

3 days ago

Melbourne, Victoria, Australia beBeeCoordinator Full time $72,000 - $99,000
Project Coordinator Role

As a seasoned administrator, you will support project estimators in ensuring the smooth preparation and follow-up of tenders. Your organizational skills and technical expertise will be essential in maintaining stationery and office equipment within the Estimating Department.

Key Responsibilities:
  • Prepare tender documents and presentations, including qualification requirements across multiple estimating portals.
  • Attend meetings and take minutes as required.
  • Assist in obtaining supplier/subcontractor quotations, printing and issuing documents, and following up with telephone calls.
  • Research current tenders via internet, newspapers, or other means available.
  • Prompt estimators to follow up on tender prospects.
  • Follow up on the status of minor works tenders with builders and consultants, as directed by the Estimating Manager.
  • Maintain databases and spreadsheets for record-keeping purposes.
  • Print handover folders for successful tenders.
  • Internal resume creation/maintenance for staff, as needed (part of bids and proposals).
  • Create and maintain capability statements as required.
  • Administrative projects, as requested by the Estimating Manager.

The successful applicant will have opportunities to grow and develop into project administration roles and other internal promotions over time.

Selection Criteria:
  • Permanent resident of Australia.
  • Similar administration experience in project management, construction, estimating, or sales administration.
  • Highly organized with initiative.
  • Excellent computer skills, including databases and accounting software.
  • Construction industry experience is ideal but not essential if an applicant demonstrates all other attributes.

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