Administrative Coordinator
3 weeks ago
We are seeking a highly motivated and organized Administration Officer to join our Toowoomba team. As the first point of contact for visitors, this role requires a passion for building relationships with internal and external stakeholders.
The successful candidate will be responsible for managing multiple meeting room calendars, collaborating with colleagues across all offices, and maintaining a clean and organized workspace. They will also be responsible for answering and directing telephone calls, booking travel and accommodation, and ordering office supplies.
Key Responsibilities- Greet internal and external visitors and provide exceptional customer service.
- Manage meeting room calendars and coordinate with colleagues to ensure smooth operations.
- Maintain the cleanliness and organization of the reception and meeting rooms.
- Answer and direct telephone calls, and respond to emails in a timely manner.
- Book travel, accommodation, and catering as required.
- Order and maintain stock of office supplies, stationery, and business cards.
- Collect and distribute incoming mail, and coordinate outgoing mail and courier bookings.
- Support the Executive Assistants with personal errands and ad-hoc administration tasks.
- Assist with archiving and document management tasks as required.
- High-level working knowledge of MS Office and Teams.
- Proven experience in a similar role.
- Ability to work effectively within a team and build strong relationships with colleagues.
- Strong communication and customer service skills.
- Ability to work in a fast-paced environment and adapt to changing priorities.
McNab is a leading construction, development, and property group in Australia, with a turnover exceeding $1 billion each year. We pride ourselves on our small company DNA, which centers around genuine care for our staff, customers, and stakeholders. Our promise is to deliver certainty for our clients, and we achieve this through our commitment to excellence, innovation, and teamwork.
We offer a range of benefits to our employees, including birthday leave, annual health and fitness subsidy, parental leave program, access to the Employee Assistance Program, and internal development opportunities through tailored training programs.
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South Toowoomba, Queensland, Australia McNab Full time{"title": "Administrative Officer Role", "description": "About the RoleWe are seeking a highly motivated and organized Administrative Officer to join our Toowoomba team. As the first point of contact for visitors, this role requires a passion for building relationships with internal and external stakeholders.Your responsibilities will include:Greeting...
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