Administrative Portfolio Coordinator

6 days ago

Sydney, New South Wales, Australia beBeeAdministration Full time $70,000 - $120,000
Portfolio Administration Manager Job Summary

This role provides exceptional support to assets across the portfolio, efficiently managing key stakeholder relationships and delivering memorable experiences to customers.

The Portfolio Administration Manager will provide outstanding administrative support to asset teams, ensuring customer experience is encompassed in all aspects of the role. Key responsibilities include building collaborative relationships with asset teams, data entry accuracy, and documentation collection.

The ideal candidate will have a proactive approach with problem-solving skills and ability to improve system and procedural efficiency. They should possess strong administration, time management, and organisation skills with attention to detail.

We are seeking an experienced professional who can drive improvements and maximise efficiency of administration-related procedures. The successful candidate will work collaboratively within teams and across divisions, sharing learnings with employees and leveraging their experience.

  • Provide outstanding administrative support to asset teams, ensuring customer experience is encompassed in all aspects of the role.
  • Build collaborative relationships with asset teams, deliver consistent services, and attend meetings as required.
  • Responsible for data entry accuracy, documentation collection, and achieving 100% accuracy of each asset's Tenancy Schedule.
  • Perform monthly rent up and invoicing responsibilities for assets.
  • Complete lease outgoing adjustments/estimates and rent reviews for assets according to lease requirements and relevant state legislation.
  • Conduct and facilitate lease audits.
  • Produce lease-related correspondence to tenants/operators and distribute to asset teams where required.
  • Assist asset teams with Capex related processes, raise work and purchase orders for assets, and match supplier invoices for review, approval, and payment.
  • Manage daily receipting and assist with debt collection for assets.
  • Assist with month-end procedures according to the finance timetable.
  • Drive improvements and maximise efficiency of administration-related procedures.
  • Work collaboratively with national teams to deliver divisional initiatives and contribute to implementing the strategy.
  • Adhere to internal reporting deadlines and provide accurate outputs and quick responses to requests.
  • Assist with projects or undertake additional duties as reasonably required.
Requirements

To be successful in this role, you will need:

  • At least 2 years' experience in a relevant property-related role.
  • Previous experience in the property industry is highly desirable.
  • Demonstrated account reconciliation and administration experience are highly desirable.
  • A proactive approach with problem-solving skills and ability to improve system and procedural efficiency.
  • Strong administration, time management, and organisation skills with attention to detail.
  • Collaborative, professional, and empathetic approach to dealing with stakeholders.
  • Exceptional interpersonal and communication skills and confidence in liaising with people at all levels.
  • Ability to maintain confidentiality and discretion in relation to asset information.
  • Willingness to learn and innovative approach.
  • High level of IT proficiency required.
  • Strong understanding of relevant legislation and legal obligations of assets.

  • Portfolio Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Westpac Banking Corporation Full time

    Portfolio Coordinator- Permanent Opportunity- Hybrid Working Model- Sydney based role currently 2-3 days per week in office- Provide Portfolio coordination support to the Head Of and team across Information Security Strategy Portfolio (ISSP)**How will I help?**As a Portfolio Coordinator, you will be accountable for supporting the Head of Information Security...

  • Portfolio Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Westpac Full time

    Permanent Opportunity- Hybrid Working Model- Sydney based role currently 2-3 days per week in officeProvide Portfolio coordination support to the Head Of and team across Information Security Strategy Portfolio (ISSP)**How will I help?**As a Portfolio Coordinator, you will be accountable for supporting the Head of Information Security Strategy Portfolio...

  • Project Portfolio Coordinator

    1 week ago

    Sydney, New South Wales, Australia Hub24 Group Full time

    Join our dynamic Group Project and Portfolio Management Office (P&PMO) team, where you'll play a pivotal role in coordinating and supporting the delivery of our project portfolio. With a focus on execution quality, consistent and scalable processes, this role will ensure day to day project and portfolio governance and reporting is executed well and runs...

  • Portfolio Delivery Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Ayan Infotech Full time

    Ayan Infotech are urgently looking for a Portfolio Delivery Coordinator for a long term contract job opportunity in Sydney.All applicants must have full unrestricted work rights in Australia.Title: Portfolio Delivery CoordinatorLocation: SydneyType: Contract (6 months +)Required Skills and Experience:Provide dedicated coordination support across the Customer...

  • Portfolio Delivery Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia Ayan Infotech Full time

    Ayan Infotech are urgently looking for a Portfolio Delivery Coordinator for a long term contract job opportunity in Sydney.All applicants must have full unrestricted work rights in Australia.Title: Portfolio Delivery CoordinatorLocation: SydneyType: Contract (6 months +)Required Skills and Experience:Provide dedicated coordination support across the Customer...

  • Portfolio Delivery Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Ayan Infotech Full time

    Ayan Infotech are urgently looking for a Portfolio Delivery Coordinator for a long term contract job opportunity in Sydney.All applicants must have full unrestricted work rights in Australia.Title: Portfolio Delivery CoordinatorLocation: SydneyType: Contract (6 months +)Required Skills and Experience:- Provide dedicated coordination support across the...

  • Portfolio Delivery Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Ayan Infotech Full time

    Ayan Infotech are urgently looking for a Portfolio Delivery Coordinator for a long term contract job opportunity in Sydney.All applicants must have full unrestricted work rights in Australia.Title: Portfolio Delivery CoordinatorLocation: SydneyType: Contract (6 months +)Required Skills and Experience:Provide dedicated coordination support across the Customer...

  • Portfolio Asset Administrator

    2 weeks ago

    Sydney, New South Wales, Australia beBeeProperty Full time $90,000 - $110,000

    Job Opportunity:We are seeking a skilled Property Coordinator to oversee the retail Tenancy Portfolio, ensuring accurate rent collection and tenancy administration.

  • Industrial Portfolio Administrator

    1 week ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $80,000 - $110,000

    About Property Services AdministrationThis role is responsible for coordinating day-to-day operations for a prestigious industrial portfolio.The successful applicant will be tasked with administrative responsibility over the portfolio, including contractor arrangement, queries, invoicing, and raising work orders.Key Responsibilities:Ensure compliance with...

  • Portfolio Delivery Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Delivery Centric Full time $80,000 - $120,000 per year

    ROLE: Portfolio Delivery Coordinator LOCATION: SydneyAs a Portfolio Delivery Coordinator you will:Provide dedicated coordination support across the Customer Platforms portfolio delivery teams, assisting in the planning, tracking, and delivery of multiple projectsTrack project status and provide updates to relevant stakeholders on progress, risks, and any...