Senior Executive Support Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $117,551 - $119,899

Senior support staff are integral to the success of our research centre, providing critical assistance to senior executives in a fast-paced environment. We are seeking an experienced Executive Assistant to join our team.

About the Role
  • The successful candidate will provide high-level administrative support to our senior executives, including calendar and email management, meeting coordination, and travel arrangements.
  • You will be responsible for preparing quality documents, reports, presentations, correspondence, and meeting papers, utilizing strong written and verbal communication skills.
  • This role requires excellent interpersonal skills, with the ability to build effective relationships with a wide range of stakeholders, both internally and externally.
  • You will work closely with our senior executives to anticipate their needs, manage competing priorities under pressure, and maintain attention to detail and sound judgement.
  • Previous experience working in a medical research, university, or health setting is highly regarded.

A Day in the Life:

  1. Manage complex calendars, coordinate stakeholder meetings, and prepare high-quality documentation.
  2. Utilize Microsoft Office (Word, PowerPoint, Excel, Outlook) and virtual meeting platforms to facilitate efficient communication.
  3. Provide governance and secretariat support, including preparation of board papers, agenda management, accurate minute-taking, and compliance tracking.
What We're Looking For
  • Demonstrated experience supporting senior executives in a similar capacity.
  • High level written and verbal communication skills, with proven ability to prepare quality documents.
  • Strong interpersonal skills and ability to build effective relationships with stakeholders.
  • Proven capacity to manage competing priorities under pressure.
  • Experience working in a medical research, university, or health setting.

We offer a dynamic and supportive work environment, with opportunities for professional growth and development. If you are a motivated and organized individual who thrives in a fast-paced environment, we encourage you to apply.

  • Senior Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia beBeeSpecialist Full time $100,075 - $112,725

    Job OverviewWe are seeking a highly skilled Senior Executive Support Specialist to join our Science and Innovation Group. In this role, you will provide expert support to our executive leadership team, focusing on strategy implementation and operational excellence.Main ResponsibilitiesSupport the Chief Scientist and Group Executive in achieving key...

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia beBeeSupport Full time $60,000 - $90,000

    About the JobWe are seeking a highly skilled and experienced professional to join our team as an Executive Support Specialist. This is an exciting opportunity for someone who enjoys working in a fast-paced environment, providing high-level support to senior executives and stakeholders.The successful candidate will be responsible for coordinating meetings and...

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $80,000

    Discover a dynamic opportunity as an Executive Support Specialist at our esteemed institution. In this senior role, you will provide exceptional support to the leadership team, ensuring seamless workflow and office administration.The PositionReporting directly to the Director of Operations, you will be responsible for:Managing the executive calendar,...

  • Senior Compliance Specialist

    2 weeks ago

    Melbourne, Victoria, Australia SMC Executive Full time

    Senior Compliance Specialist - Managed Funds & ETF Reporting to the Head of Compliance this role will act as a trusted Compliance advisor to the Managed Funds and ETF business stakeholders, leveraging your experience across investment products to provide compliance advice and challenge through: Continually assessing the regulatory requirements for...

  • Senior Compliance Specialist

    3 weeks ago

    Melbourne, Victoria, Australia SMC Executive Full time

    Senior Compliance Specialist - Managed Funds & ETF Reporting to the Head of Compliance this role will act as a trusted Compliance advisor to the Managed Funds and ETF business stakeholders, leveraging your experience across investment products to provide compliance advice and challenge through:Continually assessing the regulatory requirements for...

  • Senior Compliance Specialist

    3 weeks ago

    Melbourne, Victoria, Australia SMC Executive Full time

    Senior Compliance Specialist - Managed Funds & ETFReporting to the Head of Compliance this role will act as a trusted Compliance advisor to the Managed Funds and ETF business stakeholders, leveraging your experience across investment products to provide compliance advice and challenge through:Continually assessing the regulatory requirements for responsible...

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia beBeeSupport Full time $95,000 - $100,000

    Job Title: Executive Support SpecialistWe are seeking a highly skilled and organized Executive Support Specialist to provide exceptional support to senior staff members.The RoleProvide a welcoming service to internal and external stakeholdersManage diaries, including meetings and activitiesArrange confidential interviews or similarManage office workflow and...

  • Executive Office Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $70,000 - $96,500

    Job Title:Executive Office Support SpecialistAbout the Role:We are seeking a highly organised and proactive professional to provide high-level administrative support to our Executive team. As an Executive Office Support Specialist, you will ensure the smooth operation of the Executive Office by providing exceptional service to our senior leaders.Key...

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $12,000 - $15,000

    Job Title: Executive Support SpecialistWe are seeking a highly organized and proactive individual to join our team as an Executive Support Specialist. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and is looking to take their administrative skills to the next level.Provide exceptional diary management and...

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia beBeeSupport Full time $117,551 - $119,899

    Executive Support Specialist">This role involves providing high-level, confidential support to senior executives. The ideal candidate will be an organized and skilled communicator with experience in calendar management, meeting coordination, and document preparation.The successful applicant will have excellent interpersonal skills, the ability to build...