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Operations Support Assistant

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Central Coast, Australia beBeeAdministrative Full time $60,000 - $80,000
Support Operations Coordinator Job Description

This role involves providing critical support to the CEO and team, ensuring smooth day-to-day business operations.

Key Responsibilities:
  • Administration & Scheduling: Coordinate internal meetings, manage calendars, prepare agendas, minutes, and action items, and assist with development and learning.
  • Supplier & Office Management: Manage supplier relationships, orders, subscriptions, stock levels, and payments for a seamless office experience.
  • Operations & Facilities Support: Oversee maintenance, safety, equipment registration, hot desking systems, courier/mail services, and shared space organisation.
  • Expense & Invoice Management: Gather receipts, process expense claims, and reconcile invoices in time for weekly finance meetings.
  • People & Team Coordination: Assist with onboarding, training bookings, team anniversaries, internal events, wellbeing initiatives, and visitor management.
  • Communications & Admin Support: Draft internal communications, follow up on tasks, assist with ad-hoc requests, and support PR send-outs.
  • General Support: Run errands and provide flexible assistance as needed.