Support Administrator

2 days ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $92,400 - $117,800
Job Title: Administration Support Specialist

Job Summary:

We are seeking a skilled and experienced administrative professional to provide comprehensive support to our team. The ideal candidate will possess excellent organizational and communication skills, with the ability to multitask and work independently.

Key Responsibilities:

  • Liaise with Sales Executives, Sales Support, Finance, customers, and relevant departments to maintain high service levels throughout the order process.
  • Coordinate all aspects of sales deals, ensuring optimum monthly invoicing through effective communication, planning, scheduling, and support.
  • Meet daily with the Workshop Manager and Supervisor to coordinate production and delivery of sales trucks for Retail, Fleet, and National Sales.
  • Regularly update ETAs on ex-factory trucks and communicate changes as needed.
  • Liaise with the Transport department for scheduled deliveries.
  • Prepare job cards with accurate workshop instructions and supporting information.
  • Track progress of sales-related job cards and maintain an order spreadsheet for tracking and forecasting.
  • Raise purchase orders as per sales configuration and ensure all additions are attached to the sales spec at invoicing.
  • Maintain high-quality tracking files for all sales trucks and prepare monthly commission payments.
  • Provide general backup support across the branch and administration support to the Sales Manager as needed.
  • Perform ad hoc duties as required by the State Manager.

Requirements:

  • Proven experience in an administrative support role.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite.
  • Ability to work independently and as part of a team.

What We Offer:

  • A benefits program which gives you access to discounts and cashback from over 400+ retailers nation wide.
  • Access to a health and wellbeing platform which supports your Mental, Physical and Financial goals.
  • Cporate Rates for Private Health Insurance.
  • An inclusive working environment.
  • An Employee Assistance Program for confidential counselling with chat, phone and face to face counselling options.

About Us:

Our company is a well-respected global Materials Handling Equipment company which has enjoyed success in the market. We have operations in various locations and a strong customer value proposition based on highly skilled staff, quality products, strong service and parts back-up and leading-edge technology.

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