Administrative Support Specialist

1 day ago

Brisbane, Queensland, Australia beBeeHSEQ Full time $48,000 - $72,000
Administrative Support Role

The HSEQ team is seeking an experienced and efficient Administrator to provide effective administrative support. This role will play a crucial part in the team's success, working closely with colleagues to achieve company objectives.

  • Administrative tasks will include document control, maintaining user records, and scheduling training sessions.
  • The Administrator will also assist with IMS system administration, providing technical support and statistical reporting.
  • Additionally, this role will involve external training administrative support, including training bookings and disseminating competencies into training records.
  • The Administrator will participate in HSEQ lead indicator activities, supporting expanded HSEQ learning and development.
Key Responsibilities:
  • Document control administration for IMS related documents as per company processes.
  • Maintain users and accurate records within the company IMS system (Donesafe).
  • Manage the shared HSEQ Inbox and calendar for scheduling of training, site visits, and HSEQ meetings.
  • Perform functions and duties of the HSR Committee Secretary.
  • Administer the internal TAP request process in conjunction with the Production Training Officer.
  • Maintain and administer training and e-learning modules and associated documentation within the IMS platform.
  • Provide IMS system technical administration and statistical reporting support.
  • Support external training administration, including training bookings and dissemination of competencies into training records.
  • Participate in HSEQ lead indicator activities for expanded HSEQ learning and development.
  • Organise HSEQ-related files and folders in the shared directory.
  • Assist with purchasing-related administration (purchase requisitions, purchase orders, and goods receipting).
  • Take minutes of HSEQ related meetings.
  • Other duties as reasonably required to meet company objectives.
Benefits

This role offers the opportunity to work with a supportive dynamic team, fostering innovation and collaboration. You will be valued for your high performance, integrity, and respect.

At Neumann, everyone is welcome and everyone matters. We believe our people are our biggest asset, and we strive to build a rewarding, inclusive, and inspiring culture.

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