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Leasing Operations Coordinator

2 months ago

Canberra, ACT, Australia Evolve FM Full time

About Evolve FM

Evolve FM Pty Ltd stands as the pioneering Indigenous property and facilities management outsourcing firm in Australia. Our mission is to collaborate with and nurture Indigenous enterprises by employing and supporting Indigenous Australians and businesses. Operating within the Commercial Real Estate sector, Evolve FM is backed by two leading organizations, Pacific Services Group Holdings and Jones Lang LaSalle (JLL). We are committed to delivering top-tier property and facilities management services to our clients.

Benefits

At Evolve FM, we provide more than just rewarding and challenging careers. We foster an inclusive and flexible culture, genuinely dedicated to hiring and uplifting Indigenous Australians and businesses. By promoting growth, development, and engagement within the Facilities Management (FM) sector and the broader community, our vision is to create equity through opportunity, maximizing outcomes for Indigenous Australians.

As a multi-award-winning Supply Nation Registered Supplier, we continuously seek exceptional individuals to enhance our team.

Position Overview

The Leasing Administrator will play a crucial role in the daily management of leasing activities, ensuring the maintenance of system-related applications while providing support across various administrative functions.

Key Responsibilities

  • Regularly updating lease-related system applications
  • Maintaining databases and ensuring compliance with naming conventions
  • Assisting with reporting requirements
  • Identifying and implementing best practices for reporting
  • Verifying and cross-checking information across multiple systems
  • Auditing and reviewing system reports for accuracy
  • Supporting the leasing team with daily operations, including rent rolls
  • Liaising with landlords and key client personnel
  • Participating in internal and external meetings as necessary
Candidate Profile

We seek a motivated self-starter with a proven ability to deliver quality and best practices to the organization, your team, and clients. The ideal candidate thrives on building relationships and providing exceptional service.

Required Skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Experience in Business Administration
  • Ability to manage multiple stakeholders with diverse skill sets
  • Familiarity with compliance in contract or business management
  • Relevant experience in commercial or residential leasing is advantageous
  • Broad experience in business support functions
  • Experience with Commonwealth or Local government
  • Exposure to Small to Medium Sized businesses
  • Experience in finance administration tasks
  • Real Estate Registration or willingness to obtain

This position is a high priority for us, and we encourage suitable candidates to explore this opportunity. Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.