Organising Records Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeRecord Full time $60,000 - $80,000

**Unlocking Growth Opportunities**

We strive to create an environment that goes beyond traditional learning, celebrating individuality, fostering critical thinking, and enriching lives with valuable skills.

**About Our Commitment**

We acknowledge and celebrate the unique aspirations and achievements of every student. We deliver courses that matter, embracing innovative teaching practices, and ensure impactful outcomes for our students.

**Job Role and Responsibilities**

You will play a crucial role in efficiently organising, maintaining, and safeguarding records at your workplace. Reporting to the Quality Assurance Manager and collaborating closely with the Regulatory Compliance Officer, you will contribute to the overall quality assurance and regulatory compliance efforts.

Some key responsibilities include:

- Managing storage, organisation, and disposal of records according to established protocols and regulatory requirements.
- Collaborating with the Quality Assurance Team to ensure SharePoint site accessibility.
- Providing guidance and education to staff members on records management practices
- Monitoring meeting registers, ensuring timely setup, coordination of minute takers, attendees, and provision of agendas
- Securing and categorising all meeting documentation in the SharePoint site
- Maintaining comprehensive records of version controls and document approval processes, ensuring document integrity and compliance with relevant standards.
- Collaborating with departments to establish consistent records management practices Stay updated on regulatory changes and industry best practices

**Ideal Candidate**

- Demonstrated experience in records management or related fields i.e. managing physical & digital records, organising information, and ensuring compliance
- Professional minute taking experience.
- Critical thinking and written communication skills, including notetaking with ability to summarise key discussion points.
- Strong listening skills and good ear for audio and accents.
- Meticulous approach to record categorisation, storage, and disposal
- Ability to coordinate and monitor meeting logistics, transcribers, and timely provision of meeting documents.
- Capable of adapting to evolving regulatory requirements and technological advancements
- Relevant certification in records management or related field (desirable)
- Familiarity with regulatory landscape of the sector and related records management requirements (desirable)

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