Human Resources and Recruitment Associate

4 weeks ago

Sydney, New South Wales, Australia Susquehanna Pacific Full time
About Susquehanna Pacific

We are a global quantitative trading firm that combines game theory and probabilistic thinking to achieve winning results. Our culture is built on relentless problem solving, collaboration, and expertise in trading, technology, and quantitative research.

Job DescriptionKey Responsibilities:
  • Facilitate New Hire orientation and onboarding process, ensuring a smooth transition for employees.
  • Manage the HR email inbox, providing guidance on HR policies and procedures while maintaining confidentiality.
  • Collaborate with HR & Payroll to maintain accurate employee records, process transfers, report changes, and terminations efficiently.
  • Partner with the learning and development team to coordinate employee training, scheduling, and other L&D activities.
  • Analyze HR-related data to support decision-making, identify trends, and optimize processes.
  • Oversee employee benefits, charity processes, and documentation updates, ensuring compliance and efficiency.
  • Support immigration, visa, and employment permit processes, ensuring timely resolution and compliance.
Recruitment Support:
  • Candidate travel and expense management to ensure seamless experience.
  • New Hire system setup, maintaining candidate status and completing required system forms accurately.
  • Management of New Hire documentation, including reference and background checks through 3rd party systems.
  • Vendor management, setting up and maintaining vendor information, and managing invoices efficiently.
  • Employee Referral Program management, promoting internal referrals and recognizing participants.
  • Recruitment merchandise management, ensuring branded materials are ordered and distributed promptly.
  • Participate in additional recruiting-related projects, such as marketing campaigns, event planning, and social media outreach.
  • Provide cover for recruitment coordinators as needed, ensuring continuity of services.
What We're Looking For
  • Demonstrated professional or intern experience as an assistant/coordinator or similar role.
  • Prior experience supporting Human Resources and/or Recruitment teams is preferred.
  • Excellent communication, collaboration, and problem-solving skills, with attention to detail and urgency.
  • Superior time management, organizational skills, and ability to juggle competing priorities effectively.
  • Discretion and ability to handle confidential information sensitively.
  • Proficiency in Outlook, scheduling systems, Word, and Excel.
  • A continuous improvement mindset, finding creative solutions to optimize processes.
  • Thrive on delivering high-quality candidate and stakeholder experiences.
Estimated Salary: $65,000 - $80,000 per annumBenefits

We offer a competitive salary package, comprehensive benefits, and opportunities for growth and development. Join our team at Susquehanna Pacific and contribute to achieving winning results together.

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