Operations Manager
3 weeks ago
We are seeking a highly organized and dynamic leader to manage and deliver front office, MBS events, facilities, and print room services to a level that reflects the School's global standing.
Key Responsibilities- Manage a varied team including Reception, Facilities, and Bookings across a 7-day week.
- Work closely with various stakeholders across the School to ensure that service delivery is maintained at a superior standard.
- Maintain an effective, skilled, and welcoming FOH team (reception and concierge) including scheduling, recruitment, training, and general supervision.
- Lead the daily briefing with catering and facilities staff and ensure specific events and functions information is effectively communicated.
- Manage all hotel and meeting room reservations to maximize capacity and increase productivity, while coordinating with the School's academic calendar and teaching delivery needs.
- End-to-end coordination of bookings for all School events, short courses, custom, and degree programs.
- Participate in project planning to significant School events, graduation, reunion events, etc.
- Support the conference team.
- Work with the General Manager – Operations to ensure financial objectives are achieved.
- Management and delivery of facility support services, including print services to all School staff, students, and where appropriate, visitors.
- Management of facilities and security rosters.
- Triaging of helpdesk and facilities requests and escalating to third-party contractors as required.
- Management and administration of the access control system and associated vendors for secure keys and doors.
- Ensure that the Facilities, building maintenance, capital works, and associated budgets are controlled and managed as agreed.
- Supervision of the facilities, reception, and bookings teams to enable continuous improvement.
We are looking for a dynamic and highly organized leader with significant experience gained in either a venue operations or event management capacity, including some exposure to supervising a facilities function.
Your understanding of and demonstrated experience in contract management and associated service delivery levels will be greatly beneficial.
What's on Offer- Competitive remuneration, including not-for-profit salary packaging options and generous parental leave provisions.
- Flexible work options.
- Subsidized gym membership, health, and wellbeing programs, and regular social events.
- Access to world-class learning and development programs at a discounted rate.
- A workplace that promotes diversity, collaboration, and new ideas in the heart of Melbourne's innovation precinct.
- Working alongside talented and supportive colleagues who are passionate about innovation and creativity.
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