Public Infrastructure Documentation Specialist

6 days ago

Melbourne, Victoria, Australia beBeeDocumentController Full time $110,000 - $140,000

Job Opportunity:

The role of the Document Controller is to support the team in delivering project management plan requirements, provide forecasting, monitoring and performance reporting of design and completions documentation, records management, supporting the design submission process and document control.

As a Document Controller, you will be working on large-scale public infrastructure construction projects. You will need to have experience managing documents and records in a project delivery environment, preferably using Aconex, SharePoint, and TRIM (HPE Content Manager).

Key stakeholders for this role include the project client, the project design teams, consultants and other relevant areas of VHBA such as the Program Management Office (PMO).

Responsibilities:

  • Deliver upon project management plan requirements
  • Provide forecasting, monitoring and performance reporting of design and completions documentation
  • Support the design submission process
  • Manage documents and records in a project delivery environment

Requirements:

  • Experience in execution of infrastructure and/or major construction projects
  • Well-developed office-based computer literacy, including office 365 elements
  • Experience with Government systems and processes such as automated briefing and correspondence
  • Strong skills and knowledge with web-based collaboration technologies for project information and process management

Benefits:

  • The opportunity to perform meaningful work contributing to enabling Victorians to be the healthiest people in the world
  • A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector
  • A strong commitment to work-life balance, including a diverse array of flexible options

Essential Skills:

  • Ability to build relationships with stakeholders at all levels
  • Effective communication and interpersonal skills
  • Ability to adapt to changing priorities and environments
  • High level of analytical and problem-solving skills

Preferred Qualifications:

  • Appropriate tertiary qualification in administration, project management, social policy, architecture, building, engineering, or equivalent
  • Demonstrated relevant experience supporting a large-scale public infrastructure construction project

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