Highly Organized Administrative Professional

3 days ago

Sydney, New South Wales, Australia beBeeSecretary Full time
Legal Secretary

We are seeking a highly skilled and organized Legal Secretary to provide exceptional administrative support to our legal team. This is an exciting opportunity for a professional who is passionate about delivering high-quality services in a fast-paced environment.

This role involves serving as the primary point of contact for clients, handling enquiries and managing requests with professionalism. You will liaise effectively with court registry staff, judge's associates, counsel, and other external parties.

Key Responsibilities:

  • Serve as a key point of contact for clients, handling enquiries and managing requests with professionalism.
  • Prepare, format, and file Court documents for Local and Supreme Court matters.
  • Proactively manage diaries, schedule appointments, and coordinate conferences for the legal team.
  • Oversee the full life cycle of client files, including opening, maintaining, and closing / archiving matters.
  • Perform high-quality transcription of dictation, manage correspondence, and undertake general administrative duties as directed.

Required Skills and Qualifications:

  • A minimum of 3 years' experience in a Legal Secretary position.
  • Demonstrated experience in a busy legal environment; exposure to multiple practice areas is highly regarded.
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and experience with legal practice management software.
  • Exceptional communication and interpersonal skills, with the ability to liaise confidently with clients and stakeholders.
  • Impeccable attention to detail and a high degree of accuracy.
  • Proven time management skills and the ability to prioritize tasks effectively.
  • The ability to exercise complete discretion and maintain strict confidentiality.
  • Certificate III or IV in Business Administration (Legal), highly regarded.
  • Must have full working rights.

Benefits:

  • A permanent, full-time position in a well-established firm.
  • A supportive, collaborative, and professional team environment.
  • Free parking.

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