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Senior Administrator

2 months ago

Ipswich, Australia Top Office Full time

Job Summary:

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Top Office. As a key member of our administrative team, you will provide critical support to our Chief Executive Officer and other senior leaders, ensuring the smooth operation of our organization.

Key Responsibilities:

  • Administrative Support: Provide administrative support to the Chief Executive Officer, including document creation, event coordination, email management, and record-keeping.
  • Marketing and Communications: Assist with the creation of marketing materials, newsletters, and promotional materials to support our communication strategies.
  • Digital Presence: Update and maintain our SharePoint platform, assist with digital marketing, and update our website and social media platforms.
  • Document Control: Maintain document control in accordance with our organizational procedures.
  • Design and Formatting: Design and format documents, briefing papers, and reports as required.
  • General Administrative Support: Provide general administrative support as needed.

Requirements:

  • Administration Experience: Aligned administration experience, including secretarial support, minutes of meetings, events organization, social media/website updates, and desktop publishing.
  • Technical Skills: Confident learning and using computer packages, including intermediate skills in MS Office and previous experience in creative apps such as Canva, Adobe Creative Suites (Photoshop, Illustrator, InDesign), and/or MS Publisher.
  • Communication Skills: Well-developed written and verbal communication skills, with a strong client service focus and collaborative approach.
  • Attention to Detail: Strong attention to detail and a proven ability to manage multiple projects and competing deadlines.
  • Confidentiality: Demonstrated high level of confidentiality and discretion.