Event Coordinator and Support Specialist

4 days ago

Melbourne, Victoria, Australia beBeeEventCoordinator Full time $90,000 - $100,000
Event Coordinator and Support Specialist

We are seeking a highly organized and detail-oriented Event Coordinator and Support Specialist to join our team.

  • About the RoleThe Event Coordinator and Support Specialist will be responsible for coordinating all aspects of Alumni events, including invitation creation and distribution, event collateral and communications, RSVPs, event payments, provision of receipts, and setup in Synergetic etc.
  • Key Responsibilities
    1. Coordinate all elements of Alumni events, ensuring seamless execution from planning to follow-up.
    2. Assist in the planning and budgeting for events, including recording expenditure and maintaining accurate records.
    3. Provide high-level support to the Alumni Manager, Executive members, sub-committees, Affiliate groups, working groups, and OWCA representatives.
    4. Research and prepare constituencies, including development and maintenance of systems engaging staff and former staff relating to the Alumni reunion program and potential engagement of former parents.
    5. Prepare and assist with reports regarding Association activity and events at regular intervals for the business.
    6. C coordinate guest lists in relation to OWCA events and provide VIP lists to other departments as required.
    7. Prepare materials, including presentations, for reunions and other events.
    8. Conduct post-event activities and follow-up, ensuring successful outcomes and continuous improvement.
    9. Assist with enquiries of Alumni and update their details as necessary.
    10. Assist with editorial elements of the College and Alumni publication Lion magazine.
    11. Prepare and approve Birth Notices for Lion magazine and coordinate Lion Toys.
    12. Circulate details and update records in relation to the deaths of Alumni.
    13. Coordinate purchases on behalf of the association through either the College purchasing system or directly as required.

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