Project Administrative Specialist

1 week ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $49,900 - $54,800
Job Overview

We are seeking an experienced Project Support Officer to provide comprehensive administrative support services including database management, word processing, office logistics, correspondence tracking, file management, and electronic mail handling.

You will communicate effectively with various levels of management, members of the public, industry representatives, senior executives from both public and private sectors, as well as divisional staff on a wide range of issues.

The ideal candidate will have strong analytical skills, enabling you to research information, determine appropriate actions, and respond on behalf of senior project leaders.

You will proactively manage diary requirements for the Project Director by scheduling governance meetings and other key appointments to ensure efficient use of time; organise and attend meetings, seminars, conferences, and provide full administrative support including minute-taking when required.

You will monitor, maintain, update, and progress correspondence along with related filing systems to ensure deadlines are consistently met in line with government standards.

You will provide accurate support for routine administrative processes related to Human Resources, Finance, Procurement, and other business needs with a focus on timely completion of activities.

  • Key qualifications include:
  • Strong background in supporting infrastructure projects within engineering environments where attention to detail is paramount.
  • Proven track record in delivering high-level administrative support within fast-moving environments requiring exceptional organisational skills.
  • Comprehensive understanding of scheduling practices for senior executives including meeting coordination and accurate minute-taking abilities.
  • Familiarity with public sector operations or large organisations coupled with a strong commitment to confidentiality and privacy regulations.
  • Excellent written and verbal communication skills allowing you to liaise confidently with diverse internal teams as well as external partners.
  • Meticulous attention to detail combined with problem-solving abilities that enable anticipation of project needs before they arise.
  • Resourceful approach towards task completion under pressure while maintaining quality outcomes at all times.

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