Office Coordinator

6 days ago

Canberra, ACT, Australia beBeeAdministrative Full time $60,000 - $80,000
Office Coordinator Job Summary

This role is responsible for ensuring the smooth day-to-day operations of our offices, providing administrative support to ensure efficient and effective performance.

Key Responsibilities:

  • Manage office facilities, ensuring a well-maintained workplace that meets company standards.
  • Maintain accurate records of maintenance requests and follow up with relevant stakeholders as necessary.
  • Oversee the procurement and inventory management of office supplies.
  • Coordinate incoming and outgoing mail and faxes in an efficient manner.
  • Handle telephone calls, responding to inquiries or escalating complex queries when required.
  • Manage electronic calendars, scheduling commitments to maximize time efficiency.
  • Provide administrative support independently or with minimal supervision.
  • Maintain organized filing systems both electronically and in hard copy format.
  • Facilitate communication between internal and external stakeholders.
  • Prepare and distribute reports, presentations, spreadsheets, and databases as needed.

Requirements:

  • Proven experience in a similar administrative role or customer service position.
  • Proficiency in Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook.
  • Able to multitask efficiently and maintain high levels of organization.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and collaborative mindset.
  • Positive attitude, flexibility, and ability to adapt to changing priorities.
  • High attention to detail and effective pressure management skills.
  • Professional presentation.

Education:

  • Cert IV or Diploma in Business (or similar) preferred.
  • Australian citizenship for compliance with company policies.

Preferred Skills:

  • Experience with database management and data analysis.
  • Ability to work effectively in a fast-paced environment.

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