Contracts Documentation Specialist

1 week ago

Townsville, Queensland, Australia beBeeAdministration Full time $34,580 - $37,000
Job Title:

A proactive and organised Contracts Administration Officer.

This role is central to maintaining accurate records, preparing reports, and supporting internal teams with documentation and processes required to meet funder expectations.

  • Prepare, format, and review program and contract documentation with accuracy and consistency.
  • Assist in the preparation of reports to funders and internal stakeholders.
  • Maintain accurate records, document management systems, and reporting schedules.
  • Conduct proofreading and quality checks to ensure documents are clear, consistent, and professional.
  • Perform data entry, collation, and administrative support across programs.
  • Work closely with internal teams to support reporting requirements and deliverables.
  • Provide day-to-day administrative assistance to the Contracts Coordinator and program leads.

About the Role

We seek a highly motivated and detail-oriented individual to join our team as a Contracts Administration Officer. The successful candidate will be responsible for maintaining accurate records, preparing reports, and supporting internal teams with documentation and processes.

About You

To succeed in this role, you should have high-level skills in Microsoft Office Suite, particularly Excel and Word. Excellent communication skills, both verbal and written, including presentation skills, are essential. Additionally, you should have highly developed analytical, problem-solving, and numerical skills, including the ability to compile, analyse data and prepare reports.

Key Requirements

  • Demonstrated experience in an administrative role.
  • Demonstrated computer skills using various databases (highly desirable).
  • A Positive Notice Working with Children (blue card) (or the ability to obtain).
  • NDIS Worker Screening Clearance (or the ability to obtain).
  • A current minimum P1 "C" class Queensland drivers' licence.
  • NDIS Worker Orientation Module "Quality, Safety & You" completion certificate (or the ability to obtain).

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