High-Profile Administrative Support Specialist

2 weeks ago

Sydney, New South Wales, Australia Boutique Consulting Full time

A highly coveted opportunity has arisen to join a prestigious Private Equity firm as an Executive Assistant. This esteemed organization is recognized for its exceptional leadership and commitment to delivering high-impact results.

Key Responsibilities:
  • Diary and Inbox Management: Seamlessly manage multiple diaries and inboxes, ensuring timely completion of tasks and meetings.
  • Expense Reporting: Accurately handle expense reporting and reconciliation, adhering to the company's protocols.
  • Meeting Coordination: Schedule and organize internal and external meetings, including booking meeting rooms and distributing necessary materials.
  • Travel Arrangements: Plan and coordinate domestic and international travel arrangements, ensuring seamless execution.
  • Event Planning: Assist in planning and executing corporate events, both internal and external.
  • Research Support: Provide targeted research to support investment decisions, leveraging expertise and knowledge.
  • Document Preparation: Create and edit reports, presentations, and charts using Microsoft Office Suite, maintaining exceptional standards.
About You:
  • Experience: A minimum of 5 years in a similar PA/EA role, ideally within a professional services or corporate environment.
  • Organizational Skills: Exceptional organizational and planning abilities, with a strong capacity to manage multiple priorities.
  • Attention to Detail: A meticulous approach to tasks, ensuring accuracy in all aspects of work.
  • Problem-Solving Ability: A proactive mindset with an ability to anticipate needs and resolve issues independently.
  • Communication Skills: Outstanding written and verbal communication skills, with a polished, professional demeanor.
  • Time Management: Excellent time management and multitasking abilities, with a proven record of managing tight deadlines.
  • Technological Proficiency: Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
Why Join?

This role offers the chance to contribute to high-impact work and gain exposure to the inner workings of a dynamic investment firm. The company values a supportive team environment, offering a rewarding and collaborative workplace for dedicated professionals.

As a successful candidate, you can expect a salary range of AU$120,000 - AU$150,000 per annum, depending on experience, plus superannuation and bonus incentives.

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