High-Profile Administrative Support Specialist

3 weeks ago

Sydney, New South Wales, Australia Lotus People Full time
About the Role

The Company:

Lotus People is partnering with a prominent FMCG industry leader to hire a Senior Executive Assistant in Sydney. This exciting opportunity seeks an exceptional EA to support C-suite Executives.

Job Summary:

This role requires a proactive, detail-oriented professional to provide comprehensive support to CEO, CFO, and General Counsel, including managing board-related activities, preparing and uploading board packs, and understanding the needs of the board.

Key Responsibilities
  • Provide administrative support to three key executives, ensuring seamless communication between them and stakeholders, including investors and shareholders.
  • Schedule and coordinate executive team meetings, agendas, and events, overseeing vendor management, travel arrangements, trademark registrations, contract registers, and credit card expenses management.
  • Lead the administrative team, fostering collaboration among coordinators across the business, and manage two direct reports (Executive Coordinators) to ensure the smooth operation of concierge services, invoice processing, office administration, and meeting room management.
  • Support with exciting projects, ensuring variety within the role.
Required Experience
  • A proven track record of providing proactive EA support, demonstrating the ability to anticipate executive needs, take initiative, and manage complex schedules and tasks with minimal supervision.
  • Advanced Skills in Microsoft Word and PowerPoint.
  • Proven experience in drafting, organising, and presenting board meeting materials, ensuring accuracy and adherence to standards.
  • Exceptional attention to detail with a strong focus on accuracy and precision in all tasks, including document preparation, scheduling, and communication.
  • A track record of handling sensitive information with utmost confidentiality and professionalism.
  • Familiarity with the dynamics and regulatory requirements of publicly listed companies, including board interactions and compliance matters.
Benefits
  • A competitive salary: $120,000 - $130,000 + Super.
  • Access to exclusive perks, freebies, and staff discounts on company products.
  • Cross-team collaboration, fostering a culture of knowledge sharing and teamwork.
  • A flat structure where suggestions and feedback are encouraged.
  • Hybrid Office and WFH flexibility: 3 days in office, 2 days working from home.
  • Free parking on-site and close to public transport.

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