Event Coordinator

1 week ago

Melbourne, Victoria, Australia Melbourne and Olympic Parks Full time

About the Role

The Event Coordinator provides support to venue teams in venue and event administration, event planning and delivery.

Reporting to the Event Planning Manager, the Event Coordinator will be responsible for supporting both Front of House and Back of House functions, and assisting with organisational projects to help drive operational, customer, and people improvements at events.

This role will see the successful candidate work closely with team members, clients, business partners, and the Event Delivery Workforce team.

When required, the Event Coordinator will work alongside the Event Delivery Leader performing supporting roles at events, with a particular focus on delivering world-class customer excellence – every person, every event, every time.

Key Responsibilities

  • Supports Event Management and Operations with the coordination of planning for multiple functions and events.
  • Capacity to plan and deliver events up to 400 guests independently.
  • Effectively manages the often-competing demands of clients and stakeholders whilst ensuring event documentation is completed within the desired timeframe.
  • Assist the Event Executive Managers & Operations Managers/Leaders with the production of the event-related documentation and provide assistance as necessary in relation to the staging of events;
  • Contributing to Australian Open planning and delivery.
  • Performs supporting Team Leader roles at events, including Client/Guest Services Leader.
  • Displays M&OP's Values in all interactions, and brings the Values to life at Events with the Event Delivery Workforce.
  • Ensuring standards, roles, and responsibilities are understood and delivered.
  • Supports implementation of improvement projects and initiatives at events;
  • Seeks to understand different customer requirements to tailor specific customer outcomes, including using customer data to drive continual improvement.
  • Assist with problem-solving customer issues effectively and effectively to drive ongoing customer improvements.
  • Identifying areas of improvement and efficiencies in the operational event planning process.
  • Supports a proactive approach to Safety through event planning and delivery, with a focus on early hazard reporting and management.

Requirements

  • Technical expertise and knowledge in regard to specific function/s of event delivery and planning.
  • Event administration or coordination experience within a conference centre, large hospitality venue, hotel, mixed entertainment, arena, stadium, or similar environment.
  • Event Delivery experience in Front of House or Back of House areas;
  • Some practical experience supervising and coaching people (preferable), or overseeing an Event Delivery Workforce;
  • Experience of establishing constructive and effective working relationships with multiple stakeholders;
  • Strong administration skills, attention to detail and thorough planning and organisational skills;
  • Ability to effectively handle and resolve customer (client and guest) requirements
  • A strong understanding of customer needs and service delivery
  • Proficiency with Microsoft Office products

About Us

Melbourne & Olympic Park (M&OP) is an iconic, multi-venue precinct with few parallels globally. We showcase Melbourne to the world during the Australian Open and deliver hundreds of entertainment, sporting and community events each year across our world-class venues.

At M&OP, we are passionate about delivering world-class customer experiences to every person, every event, every time. How do we do this? By seeking out the best talent to build a high-performance, integrated team who are passionate about creating exceptional experiences for our guests.

  • Event Coordinator

    2 days ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    {"The Role": "The Event Coordinator will be responsible for the administration and execution of events, including technical forums, member networking forums, industry roundtables, high profile summits, and national and international conferences.Key Responsibilities include:Providing administration support for all events to ensure seamless delivery and...

  • Event Coordinator

    1 day ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    {"title": "Event Manager", "company": "Apex Event Recruitment", "description": "Event ManagerApex Event Recruitment is seeking an experienced Event Manager to join their team. As an Event Manager, you will be responsible for delivering high-quality events for a diverse range of clients.Key Responsibilities:Project manage multiple events simultaneouslyLiaise...

  • Event Coordinator

    1 week ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    About the RoleThe Company:Apex Event Recruitment is a leading creative event and production management company seeking an experienced Event Manager to join their dynamic team. This award-winning agency delivers exceptional events for a diverse range of clients, including not-for-profits, government, universities, and arts organizations.Position...

  • Event Coordinator

    1 week ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    About the Company:Apex Event Recruitment is a leading recruitment agency specializing in event management and coordination. We are dedicated to connecting talented professionals with top industry bodies and associations.Position Overview:We are seeking an experienced Event Coordinator to join our team. The successful candidate will be responsible for...

  • Junior Event Coordinator

    1 week ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    About the RoleThe Apex Event Recruitment team is seeking a highly motivated and organized Junior Event Coordinator to join our team in Melbourne. As a key member of our Engagement Team, you will have the opportunity to work across a range of events, from in-person to hybrid and online.Key ResponsibilitiesEvent Coordination: Coordinate key event-related...

  • Senior Event Coordinator

    4 days ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    About the RoleThe Apex Event Recruitment team is seeking a highly skilled Senior Event Producer to join our team in Melbourne. As a Senior Event Producer, you will be responsible for coordinating and delivering exceptional events, developing and managing client relationships, and leading a team of event professionals.Key ResponsibilitiesEvent Coordination:...

  • Event Production Manager

    4 days ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    About the RoleThe Company:Apex Event Recruitment is a leading recruitment agency specializing in event and hospitality staffing. We are seeking an experienced Event Production Manager to join our team and manage multiple Event Coordinators who work across various venues.Position Terms:Full-time permanent role Working 5 days a week in the office Salary:...

  • Event Production Manager

    1 day ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    {"title": "Production Manager", "company": "Apex Event Recruitment", "description": "Job SummaryWe are seeking an experienced Production Manager to join our team at Apex Event Recruitment. As a key member of our events team, you will be responsible for overseeing the coordination and delivery of events across multiple venues.Key ResponsibilitiesCoordinate...

  • Event Operations Manager

    1 week ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    Company Overview:Apex Event Recruitment is a prestigious and innovative event management firm, renowned for its creative approach to delivering outstanding events. We are currently seeking a passionate Event Manager to become a vital part of our dynamic and expanding team. Our agency caters to a wide array of clients, including non-profit organizations,...

  • Event Operations Manager

    1 week ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    About the Company:Apex Event Recruitment is a distinguished and innovative event management firm, recognized for its exceptional service and creativity. We are currently in search of a dedicated Event Manager to enhance our dynamic team. Our agency specializes in crafting memorable experiences for a wide array of clients, including non-profit organizations,...

  • Creative Event Management Specialist

    1 week ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    Company Overview:Apex Event Recruitment is a prestigious and innovative event management firm known for its exceptional service in organizing diverse events for a wide array of clients, including non-profit organizations, governmental bodies, educational institutions, and cultural entities. Position Overview:We are currently seeking a dedicated Event...

  • Event Coordinator

    1 day ago

    Melbourne, Victoria, Australia Melbourne and Olympic Parks Full time

    About the RoleThe Event Coordinator will provide support to venue teams in venue and event administration, event planning, and delivery. Reporting to the Event Planning Manager, the successful candidate will be responsible for supporting both Front of House and Back of House functions, and assisting with organisational projects to drive operational,...

  • Event Coordinator

    18 hours ago

    Melbourne, Victoria, Australia Slater and Gordon Lawyers Full time

    About the RoleWe are seeking an experienced Event Manager to join our Melbourne Office. This role is a full-time contract position for 12 months with potential to be extended. As an Event Manager, you will be responsible for planning, coordinating, and executing a variety of events, including corporate meetings, conferences, social events, and other special...

  • Events Coordinator

    1 week ago

    Melbourne, Victoria, Australia the Hive Full time

    About The HiveThe Hive is a dynamic and innovative workspace provider, dedicated to creating a vibrant community of professionals and entrepreneurs. Our mission is to inspire meaningful connections and foster a culture of collaboration and growth.Job SummaryWe are seeking a highly organized and detail-oriented Events Coordinator to join our team. As an...

  • Events Coordinator

    4 days ago

    Melbourne, Victoria, Australia the Hive Full time

    About The HiveThe Hive is a dynamic and innovative workspace provider, dedicated to creating a vibrant community of professionals and entrepreneurs. Our mission is to inspire meaningful connections and foster a culture of collaboration and creativity.Job SummaryWe are seeking a highly organized and detail-oriented Events Coordinator to join our team. As an...

  • Event Coordinator

    5 days ago

    Melbourne, Victoria, Australia Linktree Full time

    About the RoleWe are seeking a highly organized and enthusiastic Event Coordinator to join our team at Linktree. As the heartbeat of our event spaces, you will be responsible for managing and marketing our event spaces, coordinating events, and ensuring a seamless experience for our team and visitors.Key ResponsibilitiesEvent Management: Manage and market...

  • Event Coordinator

    2 days ago

    South Melbourne, Victoria, Australia CreativeCubes Full time

    {"title": "Event Coordinator", "content": "About The CompanyCreativeCubes.Co is a coworking company that transforms buildings into collaborative communities with culture, workspaces & services, providing a platform for various industries to build their business.About The RoleCoordinate event space and clients before the day of the event.Manage logistics of...

  • Event Coordinator

    4 days ago

    South Melbourne, Victoria, Australia CreativeCubes Full time

    About The Company:CreativeCubes.Co is a coworking company that converts buildings into collaborative communities with culture, workspaces & services, which provide a platform for various industries to build their business.About The Role:As an Event Client Specialist, you will play a pivotal role in building authentic and genuine connections with every guest...

  • Event Coordinator

    5 days ago

    Melbourne, Victoria, Australia Melbourne Racing Club Full time

    About the Melbourne Racing ClubThe Melbourne Racing Club is a leading sports, hospitality, and events company that operates three prestigious racecourses in Australia. As a major player in the industry, we are committed to delivering exceptional experiences for our customers and stakeholders.Job SummaryWe are seeking an experienced Event Specialist to join...

  • Event Coordinator

    1 day ago

    Melbourne, Victoria, Australia Melbourne Racing Club Full time

    About the RoleThe Melbourne Racing Club is seeking an experienced Event Specialist to join our team and assist in the execution of amazing experiences and events across our three racecourses throughout the year.Key ResponsibilitiesDevelop, implement, and coordinate all elements of race days and non-race day events, functions, and activitiesProvide high...