Project Operations Specialist

2 weeks ago

Westbrook, Australia beBeeAdministration Full time $60,000 - $80,000

Project Administration Assistants play a pivotal role in ensuring the smooth operation of projects. They are responsible for reviewing and verifying invoices, confirming quantities and rates against purchase orders or related project correspondence, accurately assigning project-specific codes to invoices, and generating purchase orders where necessary.

Responsibilities
  • Review and verify invoices to ensure accurate allocation of costs to specific projects, budget lines, and cost categories.
  • Confirm invoice quantities and rates align with purchase orders or relevant project documentation.
  • Audit and assign project-specific codes to invoices, ensuring proper tracking and reporting.
  • Generate purchase orders when necessary, guaranteeing all invoices are correctly coded and ready for approval.
Concrete Usage and Billing Management
  • Verify concrete invoices for accuracy, cross-checking rates, quantities, surcharges, and invoices against pour plans or mud maps.
  • Maintain and update concrete registers for each project, ensuring accurate tracking of forecasted versus actual concrete quantities.
  • Monitor additional charges such as wastage, testing, levies, and surcharges.
Payment Schedule Coordination
  • Manage creation and distribution of payment schedules on a monthly basis, ensuring alignment with project cash flow.
Essential Skills and Qualifications
  • Strong analytical skills and attention to detail in invoice coding and financial tasks.
  • Excellent organizational and time-management skills to handle multiple projects simultaneously.
  • Proficiency in using project management systems, such as Procore.
  • Effective communication and collaboration skills to work across teams and projects.
  • Prior experience in construction administration is advantageous but not required.
Work Environment and Benefits
  • Onsite work at Philexcel, Clark.
  • Monday to Friday, 6:00 AM - 3:00 PM working hours.
  • Free parking and jeepney services.
  • Unlimited potential for growth.
  • Fun and family-oriented working environment.

  • Project Leader

    3 days ago

    Westbrook, Australia beBeeConstruction Full time $90,000 - $120,000

    We are seeking a seasoned leader to oversee our construction projects from pre-construction through to delivery.About the RoleThe successful candidate will work closely with our design and estimating team to identify opportunities, mitigate risk, and plan resource allocation and project timelines.They will be responsible for managing project costs,...

  • Coordinated Project Execution Specialist

    2 days ago

    Westbrook, Australia beBeeProject Full time $90,000 - $120,000

    Project Coordinator Job SummarySeeking a detail-oriented and organized individual to oversee project coordination, ensuring seamless execution from start to finish.Responsibilities:Invoice coding for multiple projects, verifying dates, numbers, biller details, quantities, descriptions, and receipt of goods align with project documentation.Confirm goods have...

  • Sustainability Specialist

    3 days ago

    Westbrook, Australia beBeeSustainability Full time $120,000 - $180,000

    Job Title: Sustainability SpecialistWe are seeking a highly skilled professional to design and prototype new environmentally sustainable products for specified applications. The successful candidate will have a strong background in science or engineering, with expertise in cellulose and paper packaging.Product Development: Create innovative cellulose-based...

  • Product Innovation Specialist

    1 week ago

    Westbrook, Australia beBeeInnovation Full time $100,000 - $160,000

    **About the Role:**We are seeking an experienced Product Innovation Specialist to join our team and drive technology advancements in product development and improvement.The successful candidate will be responsible for maintaining a safe work environment through focused activities, designing and prototyping environmentally sustainable products, developing new...

  • High-End Construction Project Manager

    2 weeks ago

    Westbrook, Australia beBeeConstruction Full time $90,000 - $120,000

    Construction Leadership RoleWe are seeking a seasoned construction professional to oversee the execution of high-end residential projects. This position demands exceptional leadership skills, technical expertise, and the ability to manage teams effectively.About the PositionThe successful candidate will be responsible for coordinating site activities,...

  • Dream Home Specialist

    3 days ago

    Westbrook, Australia beBeeHome Full time $80,000 - $120,000

    About the RoleWe are seeking a highly skilled and passionate individual to join our team as a Dream Home Specialist. This is an exciting opportunity for someone who is dedicated to delivering exceptional customer experiences and building long-lasting relationships.As a Dream Home Specialist, you will play a key role in guiding clients through their journey...

  • Trolley Collection Specialist

    7 days ago

    Westbrook, Australia beBeeSustainability Full time $50,000 - $60,000

    Job Title: Trolley Collection SpecialistAbout the JobWe are seeking a skilled and motivated individual to join our Trolley Collection team. As a Trolley Collection Specialist, you will be responsible for collecting trolleys from car parks and surrounding suburbs, pushing them up a ramp onto the collection vehicle, and returning them to their designated...

  • HR Operations Specialist

    2 weeks ago

    Westbrook, Australia beBeeAdministrator Full time $60,000 - $80,000

    Job DescriptionThe HR and Training Administrator plays a crucial role in supporting the HR team with various administrative tasks.This is an excellent opportunity for someone who is highly organized, has strong communication skills, and is proficient in IT systems.The successful candidate will have a commitment to safety, quality, leadership values,...

  • Site Development Specialist

    7 days ago

    Westbrook, Australia beBeeLeadership Full time $95,000 - $125,000

    Project Manager Job OpportunityQA Build is a leading provider of high-end residential communities, renowned for delivering exceptional quality and innovation.The successful candidate will have a proven track record in managing multiple teams to ensure timely project completion, maintaining high standards of quality and safety on-site. Key responsibilities...

  • Research Innovation Specialist

    1 week ago

    Westbrook, Australia beBeeCellulose Full time $100,000 - $140,000

    The role of a Contract Scientist involves innovation in technology to develop and improve products. As a contract scientist, you will utilize your knowledge and experience to design and prototype new environmentally sustainable cellulose-based products as well as enhance current products.Key responsibilities include maintaining a safe work environment and...