Administrative Coordinator

17 hours ago

Perth, Western Australia beBeeResponsibilities Full time
Job Overview

The Project Support Officer is a crucial member of the Site Entity team, responsible for managing administrative responsibilities for large-scale activities while providing office support.

  • Providing administrative and project support includes travel logistics, meeting coordination, diary management, scheduling, purchasing & payments, and maintaining accurate project records.
  • Coordinate training sessions with external parties, including scheduling, meeting and greeting, IT support, and catering etc.
  • Assist in developing procurement documentation and coordinate compliance with internal policies and processes.
  • Coordinate regular progress updates with key partners, including financial forecasting, reporting and reconciliation.
  • Engaging with stakeholders within CSIRO, the broader community, and government departments.
Key Responsibilities
  • Support the Site Entity team by providing administrative tasks such as travel arrangements, meeting organisation, and record-keeping.
  • Coordinate training sessions and workshops to enhance skills and knowledge of the team.
  • Develop and maintain procurement documentation to ensure compliance with internal policies and procedures.
  • Communicate effectively with key stakeholders, including colleagues, clients, and partners.
Requirements and Qualifications
  • Relevant qualifications and/or equivalent relevant experience supporting a small team in a complex environment.
  • Strong interpersonal, written and oral communication skills, with demonstrated experience managing relationships in a multicultural environment.
  • Demonstrated proficiency with MS Office 365 suite, including Teams, and business systems such as travel bookings, purchasing/procurement, expense reconciliation and records management.
  • Exceptional organisational and time management skills, with a demonstrated ability to think proactively and escalate issues when required.
  • Sound judgement with an analytical approach to solving problems and delivering outcomes.
Benefits

As a valued member of the Site Entity team, you will be rewarded with a competitive salary and benefits package, including superannuation.

Why Join Us

At CSIRO, we are committed to creating a diverse and inclusive workplace where everyone feels valued and supported. We believe that true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, and much more.

Eligibility

Applications for this position are open to Australian/New Zealand Citizens and Australian Permanent Residents.

How to Apply

Please apply online, and provide a CV and a detailed cover letter responding to each of the selection criteria in detail.

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