Administrative Support Coordinator for the School of Health Sciences
2 weeks ago
The University of Notre Dame Australia is a private Catholic institution dedicated to providing an exceptional educational experience to over 12,000 students across its campuses in Fremantle, Broome, and Sydney, as well as clinical schools in Victoria and New South Wales.
Our School of Health Sciences offers a range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience. We pride ourselves on our teaching culture, delivery of quality contemporary education, and pastoral care mission.
This position will work collaboratively with academic and professional colleagues to provide effective and efficient administrative support for the School. The successful candidate will report to the Administration Coordinator, working under routine supervision.
Key Responsibilities:
- Provide administrative support: Assist with data entry, maintain spreadsheets, manage correspondence, and compile reports as required.
- Customer Service: Provide excellent customer service to students and University stakeholders, responding to queries in a timely and professional manner.
- Communication: Prepare a range of written communication, including correspondence, submissions, and statistical summaries.
- Database Management: Support and maintain internal databases and registers, ensuring accurate and up-to-date information.
- Meetings and Correspondence: Coordinate meetings, prepare minutes, and organize correspondence for meetings.
- Liaison: Liaise with various leaders across the University departments to ensure collaboration and effective communication.
Qualifications, Skills & Experience:
- Administration Experience: Demonstrated administrative experience, preferably in tertiary or other education sectors.
- Software Skills: Competency in various software packages, including the Microsoft Office Suite, Adobe, and timetabling programs.
- Communication Skills: Highly developed communication (oral and written) and interpersonal skills, with the ability to liaise effectively with a wide range of people.
- Initiative and Judgment: Ability to exercise initiative and judgment as appropriate, and work in a flexible and dynamic environment with competing priorities to meet deadlines.
Salary: $71,664 to $76,281 pro rata (Level 4) + 14.25% superannuation.
Benefits:
- Fast-Paced Environment: Opportunity to work in a fast-paced environment with a dynamic team.
- Training and Development: Access to generous training and development opportunities.
- Collaborative Environment: Friendly and collaborative working environment.
How to Apply:
Please apply online with a resume and cover letter outlining your suitability for the role.
Applicants are expected to have current and valid work rights in Australia. Aboriginal and Torres Strait Islander people are encouraged to apply.
The University of Notre Dame Australia seeks to increase the diversity of its workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for its staff.
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