Live Entertainment Coordinator

1 week ago

Melbourne, Victoria, Australia beBeeClient Full time $100,000 - $120,000

Job Title: Live Entertainment Coordinator

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Are you passionate about delivering unforgettable live experiences and showcasing some of the region's most iconic performance spaces? We are seeking a skilled professional to join our team and manage the bookings calendar for Festival Hall. This dynamic role blends strategic scheduling with event development, ensuring Festival Hall remains one of the city's premier live entertainment destinations.

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You will be at the heart of venue operations – from managing calendars and negotiating agreements, to cultivating relationships with promoters, agents, and clients. Your ability to foster strong professional partnerships and negotiate contracts with confidence will drive bookings and expand opportunities across the portfolio.

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Key Responsibilities:

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  • Booking Calendar Management: Oversee the Festival Hall calendar, ensuring accuracy and maximum venue utilisation.">
  • Special Events Development: Lead the creation and delivery of venue-produced special events that align with organisational goals and audience demand.">
  • Relationship Building: Build and maintain strong relationships with promoters, agents, and clients to drive bookings and expand opportunities across the portfolio.">
  • Business Development: Proactively identify and pursue new business opportunities to increase event numbers and broaden the client base.">
  • Negotiation & Contracting: Support negotiations on venue hire agreements and contractual terms, ensuring favourable outcomes for all parties.">
  • Event Settlement: Oversee settlement processes with finance and venue teams, ensuring timelines and policies are met.">
  • Reporting & Insights: Deliver accurate weekly and monthly reports on bookings, data analysis, pricing, and trends to support business growth.">
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Requirements:

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We are looking for a proactive and relationship-focused professional with at least 5 years in venue booking, event programming, or live entertainment. You should have a proven ability to foster strong professional partnerships, negotiation skills, and attention to detail.

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As a team player, you thrive working alongside programming, venue, and finance colleagues. You should be comfortable with venue management systems, Microsoft Office, and communication tools like Slack. Above all, you must have genuine enthusiasm for the music and entertainment industry and a drive to contribute to Festival Hall's growth.

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The Benefits:

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Our vibrant, music-focused workplace fosters creativity and collaboration. You will have opportunities for professional development and career advancement, access to concerts, events, and other entertainment perks, and a diverse, equitable workplace where every voice matters.

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