Procurement Specialist

2 days ago

Sydney, New South Wales, Australia Public Sector People Full time

Procurement Officer Role

The Procurement Officer is responsible for ensuring the smooth day-to-day procurement operations while maintaining compliance with relevant policies and regulations.

Main Responsibilities

  • Ensure compliance with Council policies, procedures, and all relevant legislation.
  • Ensure all procurement transactions adhere to internal policies, legal requirements, and supplier agreements.
  • Ensure that all procurement documentation is maintained accurately and is easily accessible for audit purposes.
  • Liaise with all departments within Council regarding the procurement of goods and services. Negotiate and interview supplier representatives.
  • Process internal requisitions for orders when requested.
  • Review and update procurement processes.
  • Advise the Procurement Specialist of any issues in terms of probity and transparency.
  • Set up tenders in the contracts system and publish advertisements.
  • Assist the Procurement Specialist by attending Procurement Panel meetings when requested.

Supplier and Database Management

  • Set up and maintain supplier profiles in procurement systems, ensuring all required documentation is obtained.
  • Keep purchase order and supplier databases up to date with accurate records of transactions and vendor information.
  • Onboard new suppliers.
  • Set up contracts in the procurement system.

Training and Improvements

  • Train staff in the requisition and invoice approval process, promoting the efficient and effective use of purchasing software within Council.
  • Provide input in the development and implementation of procedures to improve the purchasing process.
  • Assist in the arrangement of meetings with nominated auctioneers for the disposal of Council assets.
  • Notify the Finance Department of disposal and value obtained.

Essential Skills

  • High level of attention to detail in completing invoice matching and data entry tasks.
  • Working knowledge of Purchasing and Accounts Payable systems.
  • Demonstrated well-developed written and oral communication skills focused on providing quality services to customers/clients.
  • Demonstrated computer skills, specifically the suite of Microsoft Office, including Teams.
  • Understanding of Workplace Health and Safety requirements and the ability to apply them in the workplace.
  • Class 1A Driver's Licence.

How to Apply

Please apply for the role by clicking 'Apply' or reach out to Caitlin on cmerrin@publicsectorpeople.com.au for more information.

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