Master Media Evidence Manager

7 days ago

Sydney, New South Wales, Australia beBeeOperations Full time $90,000 - $120,000
Media Operations Specialist">

Job Summary:

We are seeking a skilled Media Operations Specialist to lead the collation and validation of campaign evidence. This role requires deep fluency in media planning and buying workflows, as well as an acute understanding of how campaign activity translates into financial documentation.

About the Role:

As a senior media operations professional, you will work closely with media planners and buyers to ensure all campaign activity is accurately loaded into the system. You will challenge inconsistencies or unclear evidence requirements, aligning final submissions with client requirements and audit-readiness standards.

Key Responsibilities:

  • Work closely with media planners and buyers to ensure all campaign activity is accurately loaded into the system in line with approved media plans.
  • Challenge inconsistencies or unclear evidence requirements, aligning final submissions with client requirements and audit-readiness standards.
  • Lead the collection, validation, and submission of required evidence to support client billing – including Certificates of Compliance (CoCs), supplier invoices, and supporting matrices.
  • Serve as the subject matter expert on evidence requirements and compliance standards, guiding the media team on what must be documented, how, and why.
  • Partner with offshore and onshore media and finance teams to manage timelines, share best practices, and ensure alignment on deliverables and quality expectations.
  • Review, identify, and challenge discrepancies between media plans, system entries, and submitted documentation, escalating and resolving issues before they delay invoicing.
  • Maintain and optimize tracking tools, such as invoice splitting matrices and campaign documentation logs, to support accurate and timely submission.
  • Develop and implement process improvements that reduce manual labor, increase accuracy, and improve the visibility of plan-to-evidence alignment.
  • Ensure all campaign data and supporting documents are submitted in line with EO closures.
  • Act as the operational bridge between media teams and finance, fostering accountability and driving better integration of media and commercial workflows.

What We Offer:

As a valued member of our team, you will have access to a range of benefits, including opportunities for professional growth and development, competitive compensation and rewards packages, and a dynamic work environment that encourages collaboration and innovation.

Requirements:

To succeed in this role, you will need to possess excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and stakeholders at all levels. You will also need to demonstrate a high level of analytical and problem-solving skills, with the ability to think critically and develop creative solutions to complex problems.

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